General Meeting Information

Date: November 27, 2023
Time: 2:30-4:30 PM
Location: MLC 255

This meeting will be held HyFlex, meaning anyone can participate in-person or online.  To join remotely, see the Zoom information at the bottom of this page.

  • Agenda

    Time Topic Purpose Discussion Leader

    I. Call to Order


    Voting and Associate members joining us online, please turn your cameras on and add "VM" to your zoom name to help identify you to the public.
    (Please complete your report out if you haven't already)

    I All
    2:30-2:35 Approval of Agenda and Minutes from November 13, 2023 I/D/A All

    Public Comment

    I All

    II. Consent Calendar


    Approval of Consent Calendar

    I/D Woodbury

    III. Needs and Confirmations


    District and College Needs (Attachment)

    • J1 Training and Implementation Committee
    • RAPP Executive Secretary (1)
    I/D Guitron


    D/A Guitron

    IV. New & Continuing Business


    Proposed Short Senate Meeting Jan 8th

    I/D Woodbury

    Fall Plenary Report

    Report from ASCCC

    I/D Woodbury

    Bookstore Meeting Report

    I/D Woodbury

    Model Syllabus
    Proposed Updates and Next Steps

    I/D Woodbury

    Training and Support for RSI/Online Teaching: Developing a model 

    D Woodbury

    Good of the Order
    Report Out Highlights

    Please review all report outs

    I All



    A = Action
    D = Discussion
    I = Information

  • Minutes

    I. Call to Order


    Erik Woodbury reminded representatives to fill out their report.

    He noticed a lot of blank spots in the previous report and encouraged people to share what is happening in their divisions or areas with their faculty, students, administrators, and upcoming events.

    Approval of Agenda and Minutes from November 13, 2023

    Mary Pape moved, LK Sengupta seconded to approve both minutes and agenda. No objection. Agenda and minutes approved by unanimous consent.

    Public Comment

    Erik Woodbury: There will be an internal search for an interim VPI. The two faculty representatives on the search committee will come from the Senate executive committee. The Senate will take nominations and vote to confirm the faculty representatives next week.

    President Holmes terminated the last VPI search. (See his email for details on his decision.)

    The college needs an interim VPI while they conduct another full search for the permanent VPI. 

    The work for the previous search committees are done. They will need to form a new committee.

    The interim will serve in that position until they hire the new VPI.

    II. Consent Calendar


    III. Needs and Confirmation

    District and College Needs (Attachment)

    J1 Training and Implementation Committee

    Erik Woodbury urged Senate members to help recruit volunteers from their constituencies to serve on this important committee. 

    RAPP Executive Secretary (1)

    Erik received a couple of inquiries and interest in the RAPP secretary position.

    Elsa Jimenez-Samayoa suggested that the call to volunteer include job description, minimum qualification, and meeting times for those who may be interested in serving.


    Hiring Committee for Associate Vice President of Instruction (Attachment)

    Diana Martinez, Environmental Studies Tech

    Nina Van, Classified, Enrollment Services

    Gabriela Nocito, Dean, Online Education & Learning Resources

    Michelle Hernandez, Dean, Equity and Engagement

    Nazy Galoyan, Dean, Enrollment Services

    Mehrdad Khosravi, Dean, Physical Sciences, Math & Engineering

    Rob Mieso, ​​VP, Student Services

    Martin Varela, Director, College Fiscal Services

    Marisa Spatafore, Assoc VP, Communications and External Relations

    Erik Woodbury, EO Representative *Approved by HR 

    Faculty Representatives, 5 volunteers, vote for 2 

    Veronica Acevedo Avila, English, Language Arts Division

    Patty Guitron, General Counseling

    Cynthia Kaufman, Director, VIDA

    Sukhjit Singh, Computer Information Systems

    Fatemeh Yarahmadi, Mathematics

    Ranked Choice Voting Result

    Patty Guitron and Sukhjit Singh, confirmed as faculty representatives.

    IV. New & Continuing Business

    Proposed Short Senate Meeting Jan 8th

    There will be seven weeks between the last Senate meeting this quarter and the first scheduled Senate meeting on January 20 in the Winter quarter. The officers came up with two options for handling urgent matters that may require Senate decision.

    Option One: Schedule a short meeting on January 8 for urgent business that needs to be addressed.

    Option Two: There is a provision on the bylaws where the officers are allowed to take necessary actions during summer. The Senate could vote to make that particular section active for the winter break, to allow the officers to carry out urgent business such as appointing people to hiring committees.

    “The officers will meet in the summer as appropriate to conduct tasks, projects, and other meetings. The officers have the authority to recruit and confirm faculty for various committees that have shown a need to meet before the beginning of the fall quarter. The officers may appoint themselves to committees as they see fit, especially in cases where delaying in order to recruit would be problematic. The officers will report any decisions made during the summer at the first Executive Committee meeting of the following Fall quarter” Bylaw, pages 3-4.

    Mark Landefeld motioned: Affirm that Senate officers be allowed to take action during the winter break. Dawnis Guevara seconded.


    Some representatives would like to be more involved or be informed. 

    Mary Pape: In the event that there is an important decision that needs to be made, it would be the responsibility of the members of this body to show up and discuss.

    Mary Donahue: Send an informational message to all the executive members so that they are at least aware of what is going on.

    Call for a vote on the motion above. A yes vote will empower the officers to make decisions on behalf of the Senate between December 4 and January 20. Yes 5. No 9. The motion failed.

    Mary Pape motioned, Felisa Vilaubi seconded to schedule a meeting on January 8th, to be canceled if it is not needed by the previous Thursday. Yes 14, No 0. Motion passed.

    Fall Plenary  Report

    Erik Woodbury shared the final resolution packet with the result of the voting.

    There were vigorous debates on 13.02 F23 Revival of the California Virtual Campus-Online Education Initiative (CVC-OEI) Proctoring Network for Online Classes. It was not about the surveillance software issue that our campus had concerns about a couple years ago. This was very different. The resolution passed.

    He received some communications from Kinesiology to support 17.04 F23 Addressing the Health and Well-being Crisis Among California's Community College Students: A Call for Campus Action. This resolution encourages local senates to include lifelong ​​learning, like kinesiology, and community classes in their GE patterns. The resolution passed with an amended resolve.

    14.01 F23 Attendance and Grading.

    This resolution failed mainly due to some issues with the language in the resolution. Erik expected something of this nature to come back in the spring plenary.

    Spring Plenary will be in San Jose. The Senate will be offering scholarships for those who wish to attend.  He strongly recommended it as a very worthwhile experience to connect with colleagues across the state.

    Bookstore Meeting Report

    Erik had a meeting with Pam Grey, Shagun Kaur and Thomas Ray on the bookstore issues. He shared with them feedback and specific experience faculty had with the bookstore.

    Next step, Pam will start a dialogue with the bookstore. Erik will follow up after the break. 

    Some clear patterns from the 10-page feedback.

    Communication from the bookstore is severely lacking. It is very difficult to get responses from them when an issue arises.

    There are issues with stocking books. Students were sold books and materials that were out of stock.

    There are continuing issues with OER and getting that listed.

    Model Syllabus 

    Proposed Updates and Next Steps

    Mary Donahue has been updating and fixing some of the links in the model syllabus. 

    She has contacted Michele Lebleu Burns and DSS for updates to their verbiage. Michele Lebleu Burns would like to have more on disruptive behavior.

    There were some questions and discussions about what must be included in the syllabus and what it should look like.

    Office hours, course description, and SLOs are requirements set forth in the FA contract.

    Mary Pape: What are the consequences for not having required elements?

    Some departments have sample syllabus. It was requested that people share model syllabus from their department

    This is a work in progress. Send suggestions for addition, edition, deletion to the officers and Mary Donahue.

    Training and Support for RSI/Online Teaching

    There were a lot of good discussions on this subject. They have been and will continue to be summarized in the shared document Developing a model. People were encouraged to continue adding suggestions to the working documentThere was mention of Introduction to Online classes that students must take in other colleges.

    There were some questions and discussions on recertification, retraining, and expanded training beyond the initial training. Also, discussion on the minimum initial training for someone to teach their first online on a last minute assignment.

    James Capurso shared about the existing 7-hour Canvas certification training and estimated another 7-8 hours extension for RSI and accessibility training.

    David Garrido shared the link for the intensive training mentioned by Lauren Gordon

    Good of the Order

    Report Out Highlights

    "Know Your Contract" session designed specifically to address the interests and needs of part-time faculty.  This session is designed as a welcome for new part-time faculty and as a refresher for continuing part-time faculty.  There will be plenty of time for questions. 

    Wednesday, November 29th from 2 pm - 3pm on Zoom using this link: 

    RAPP is currently reviewing hiring requests and working to prioritize them. There will be a series of informational meetings on Friday, Dec 1st for RAPP members to ask questions of various area managers and other representatives. RAPP plans on having final recommendations for the College Council no later than its January 23rd meeting. RAPP has three meetings, including that one, prior to the deadline. 

    Music Lovers! The Creative Arts Division is excited to present the Fall Quarter Concert on Saturday, Dec 2nd at 7:30 PM in the VPAC. $10 general admission. 

    Please review all report

    Fresh Rosemary from Mary Donahue.


    Chris Dileonardo motioned, Mary Pape seconded, to adjourn, no objection.


    In person

    Erik Woodbury, Patty Guitron, So Kam Lee

    Christopher DiLeonardo, Mary Donahue, Kevin Glapion, Lauren Gordon,  Dawnis Guevara, Elsa Jimenez-Samayoa, Sherwin Mendoza, Mary Pape, *Thomas Ray, Liliana Rivera, Lakshmikanta "LK" Sengupta, Ravjeet Singh, James Tallent, Alex Swanner, Felisa Vilaubi


    Mirsaeid Abolghasemi, Mark Landefeld, *Lydia Wong


    *Deborah Armstrong, Sheldon Fields, Shagun Kaur, Anna Nguyen, Christian Rodriguez, Jayanti Roy, Rachel Silveria, Jyothsna Viswanadha, Glynn Wallis

Meeting URL: 

Meeting ID: 813 8077 7794
Passcode: 691152

Member   Remote Location   In District?  
Mary Donahue (PT) MLC 243, 21250 Stevens Creek Blvd, Cupertino, CA 95014 Yes
Mark Landefeld (PE & Athletics)   PE 51a, 21250 Stevens Creek Blvd, Cupertino, CA 95014 Yes
Mirsaeid Abolghasemi 101 W.Weddell Dr., Sunnyvale, CA 94089 Yes

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