General Meeting Information

Date: October 31, 2022
Time: 2:30 - 4:20 p.m.
Location: MLC 255

This meeting will be held HyFlex, meaning anyone can participate in-person or online.  To join remotely, see the Zoom information at the bottom of this page.

  • Agenda

    Time Topic Purpose Discussion Leader
    *** Subject to change until 2:30pm Friday, Oct. 28, 2022 ***

    I. Call to Order



    Approval of agenda and minutes from Oct. 24, 2022

    A Balm, Lee

    Public Comment

    I Balm
    II. Needs and Confirmations

    District and College committees - confirmations

     District and College committees - needs

    A Woodbury

    PBT memberships

    Shagun Kaur and Hyon Chu Yi-Baker will represent faculty at APBT meetings this quarter

    Tim Shively, Hyon Chu Yi-Baker, Kevin Glapion, and RObert Alexander will represent faculty at SSPBT meetings this quarter

    Three faculty members who did not term out last year (Glasman, Carobus, Guerrero) will represent faculty this quarter. Mary Pape and Daniel Solomon have volunteered to return to join them. This leaves one unfilled seat.

    A Woodbury
    III. Old Business

    Temporary suspension of bylaws rules related to banking signatories (Requires 2/3rds vote)



    Fall ASCCC Plenary Nov. 3-5, 2022


    Balm, Woodbury

    Academic Senate Recognition of Indigenous People (continued from Oct. 24, 2022)

     A  Balm

    PAC membership

    D/A Balm

    IV. New Business

    3:40-3:50 De Anza CONNECT (formally Early Alert) I Chand
    3:50-4:00 Student Registration Issues I/D Singh, Roy

    FHDA Sustainability Plan

    I Kaufman
    V. Other Items
    4:10-4:20 Virtual Posters I/D Balm, All

    Good of the Order


    I/A Balm

    To request to add an item to the agenda of a future Academic Senate meeting, email by noon on the Wednesday before.

    A = Action
    D = Discussion
    I = Information

  • Minutes [DRAFT]

    Date: October 31, 2022
    Time: 2:30 pm-4:20 pm
    Location: MLC 255


     Member  Present   Absent   Member  Present   Absent 

    Cheryl Jaeger Balm - President 

    X   Anita Vazifdar - DSPS  X  
    Erik Woodbury - Vice President & Curriculum Chair X   Kevin Glapion - DSPS  X  
    So Kam Lee - Exec. Secretary X   Liliana Rivera - E&E  X  
    Mary Donahue - Part-time rep. & FA rep. X   Marc Coronado - IIS X  
    Tom Dolen - ASLR    X Shagun Kaur - LA X  
    Dawn Lee - APASA X   Lauren Gordon - LA  X  
    Rana Marinas - BHES  X   Mark Landefeld - PE X  
    Jason Bram - BHES    X Rusty Johnson - PE   X
    Glynn Wallis - BFSA X   Alicia Mullens - PSME X  
    Mary Pape - BCAT X   Salvador Guerrero  X  
    Tim Harper - CTE  X   Ravjeet Singh - SSH X  
    Robert Alexander - Gen. Counseling X   Jayanti Roy - SSH X  
    Lisa Castro - Gen. Counseling  X   Melinda Hughes - EOPS  
    Felisa Vilaubi - Emb. Counseling X   Thomas Ray - Adminstrative Liaison (non-voting) X  
    Anna Nguyen - Emb. Counseling X   Deborah Armstrong - Classified Staff rep (non-voting) X  
    Julie Hughes - CA    X Edith Chan - DASG (non-voting) X  
    Marco Marquez - CA  X    
    Mari Tapia - DALA X  



    Approval of Agenda and Minutes from October 24, 2022

    Mary Donahue: Please spell out or explain acronyms like IPBT in minutes and report-outs for people who are new or not regulars.

    Deborah Armstrong: The Classified Senate has a nice acronym dictionary.

    Mark Landefeld: Mallory has an acronyms/abbreviation list. He suggested compiling them into a link in the Academic Senate website or as a reference guide in the reports.

    Shagun Kaur moved, Mary Pape seconded to approve both minutes and agenda. No objection. Agenda and minutes approved by unanimous consent.

    Public Comment on items not on agenda (Senate cannot discuss or take action)

    • Shagun Kaur: Masks are disappearing from her classrooms and office areas that she had to replenish.  Most people have been reporting the shortage to their administrative assistants. 
    • Shagun Kaur: Kudos to whoever designed the Broken Furniture Form. It is one of the nicest, funniest, and most welcome forms. Tina Lockwood in that office was immediately responsive and the problem she reported was fixed. College Operations maintain 61 buildings with approximately 116 classrooms and lecture halls, and 43 labs.  Broken Furniture Form:
    • Mary Donahue: California's COVID-19 state of emergency will end Feb. 28, 2023. When it ends, executive members attending on Zoom from home must disclose their meeting location. Giving away home addresses could be dangerous, especially with the recent attack of Nancy Pelosi’s husband in their home.  People may have to attend from home because of the distance and not teaching on campus. There are also health and safety concerns. Reach out to the governor and legislators for solutions.
      • Alicia Mullens: What are the chances that Newsom will make an exception for Brown Act meetings "post" COVID?
      • Kevin Glapion: The Brown's Act was established in 1954.  
      • Erik Woodbury: You can bring up the issue to your local legislators.  Look into AB 2449.  On September 13, 2022, California Governor Gavin Newsom signed California Assembly Bill 2449 (AB 2449) into law. With an effective date of January 1, 2023, AB 2449 imposes four periods of differing rules on remote access to, and member attendance of, local agency public meetings under the Brown Act. 
      • Cheryl Jaeger Balm will reach out to ASCCC (Academic Senate of the California Community Colleges) on ways to address this issue. The De Anza Academic Senate will discuss this in more detail at a future meeting to be prepared for meetings next quarter. The September 2021 meetings have information and links to possible scenarios, such as people may join from a cafe down the street from their home.

    District and College committees - confirmations

    Faculty rep (1) for the Campus Center Advisory Board

    • Husne Jahan, PT faculty, LA/English

    Zero Textbook Cost (ZTC) Grant Task Force

    There is no limit to the number of members in the Task Force

    • Shagun Kaur, FT Faculty, Communication Studies
    • Salvador Guerrero, PT Faculty, Math
    • Mark Healy, FT Faculty, Psychology

    Marc Coronado moved to approve, Dawn Lee seconded.  No objection. Committee members approved.

    District and College committees - needs

    Additional need not on the agenda: open position for ongoing work to revise the administrative procedures on student judicial affairs and misconduct review board.

    PBT memberships

    APBT:  Shagun Kaur and Hyon Chu Yi-Baker will represent faculty at APBT meetings this quarter

    SSPBT:  Tim Shively, Hyon Chu Yi-Baker, Kevin Glapion, and RObert Alexander will represent faculty at SSPBT meetings this quarter


    Three faculty members who did not term out last year (Ilan Glasman, Pati Carobus, Salvador Guerrero) will represent faculty this quarter. 

    Mary Pape, Daniel Solomon, and Mark Landefeld  volunteered to return to join them.

    Mary Donahue moved, Mari Tapia seconded to approve Mary Pape, Daniel Solomon, and Mark Landefeld to serve on IPBT for the remainder of the fall quarter.  No objections. Appointment approved.

    Faculty Confirmation and Validation of Fall Quarter IPBT work

    IPBT expectes to discuss and make decisions on faculty hiring (5) and equipment expenses. 

    There is little trust or faith with how IPBT is run.  There should be a decision making timeline for the next 6 weeks.  Don‘t repeat previous mistakes. Follow democratic process to make it equitable.

    Shagun Kaur motioned to approve the current process of the PBTs for the remainder of the quarter, provided the process is done following an inclusive, democratic process [e.g. Robert's Rule] and transparent process shared with all governance bodies.

    Mark Landefeld seconded.  Motion passed unanimously.

    Temporary suspension of bylaws rules related to banking signatories (Requires 2/3rds vote)

    Under our By-law X. OTHER is states: "Academic Senate Checkbook:  The Academic Senate checking account is located at U.S. Bank. Only current officers shall have signature authority on the checking account."

    The current officers do not have the authority to sign on the Academic Senate checking account. Suspension of this rule will allow the Academic Senate access to its funds through the help of previous officers Mary Pape and Karen Chow.

    Shagun Kaur moved to suspend the bylaw rule related to banking signatories until current officers get signatory status.  Mari Tapia seconded.  No objection, motion approved. 

    Fall ASCCC Plenary Nov. 3-5, 2022

    Complete ASCCC Resolutions Packet

    Noteworthy resolutions for our college

    AB 928 / AB 1111 slide deck

    AB 928: CalGETC single GE pathway

    The Student Transfer Achievement Reform Act of 2021 aims to streamline the process by which California community college students may transfer to a four-year university. The act requires the Intersegmental Committee of Academic Senates (ICAS) to establish one lower division general education (GE) pathway, of no more than 34 semester units, that meets admission requirements for both the California State University and University of California systems by May 31, 2023. 

    If the ICAS does not, then the administrative bodies of the CCC, CSU, and UC systems shall establish the single GE pathway by December 31, 2023 and implement it by fall 2025.

    There will be some significant impacts for the community colleges. Reduction of overall units and options. Less 1 course/3 units in Arts and Humanities and less 1 course/3 units in Social and Behavioral Sciences.  The elimination of the upper level  lifelong learning requirements shall impact counseling, heath, and other community college programs.

    ASCCC's stance:

    AB 1111: Common Course numbering in California Community Colleges

    AB 1111 (Berman, 2021) requires a common course numbering system in the California community colleges in order to streamline transfer.

    There were many concerns and questions over the implementation and impact of this law.  There is a work group currently trying to identify how this should proceed. An update is forthcoming in February.  How does it work with the unique nature of the course offerings in each CCC? And what about courses which are not C-ID aligned?

    The slide deck has more information that people should share with their constituents. 

    Other Resolutions of Note:

    Resolutions with asterisks are on the Plenary consent calendar.

    1.03 - Honoring Myra Cruz with Senator Emeritus Status

    7.05 - Incorporating IDEAA (Inclusion, Diversity, Equity, Anti-racism, Access) Principles Explicitly into Title 5

    There was expressed support for this resolution.

    7.06 - Action Plan for Increasing Library Staffing in Accordance with Title 5 

    7.07 - Establish Title 5 Regulations on Counselor to Student Ratios 

    *7.12 - Re-evaluating the Cal Promise Grant Regulations regarding Probation, Dismissal and Denial 

    17.01 - Establishing an Equitable Placement and Student Success Liaison (in addition to the eight current liaisons between each local academic senate and ASCCC)

    There was discussion about the need to fill these liaison positions.

    Cheryl plans to vote yes on the resolutions unless someone expresses opposition by this Friday.

    Academic Senate Recognition of Indigenous People (continued from Oct. 24, 2022)

    Marc Coronado, Mari Tapia, Cheryl Jaeger Balm, and Kevin Glapion will form a work group/task force to research and come back with a proposal next quarter.  Dawn Lee offered to work in consultation with this group

    Dawn Lee moved to approve up to $200 to support the research for this project, Shagun Kaur seconded.  No objection. Funds approved.

    PAC membership

    The College Council Shared Governance Retreat on Oct. 21, 2022, agreed on a revised proposal for Program Allocation Committee (PAC). There will be 5 reps each for faculty, classified, students, administrators, and the affinity/equity groups. Each group will decide on their representatives.

    There was discussion followed by a proposal that the Academic Senate should draft a resolution in support of classified participation in shared governance. Anyone who wants to join the drafting, should contact Dawn Lee or Felisa Vilaubi.

    Discussion on faculty PAC membership: It should include representatives from FA, an Academic Senate officer (likely AS VP), Part-timers, and CTE. There should be representation from counseling as well as instruction.

    There was a question about the meeting time for PAC.

    De Anza CONNECT 

    Sashini Chand, Retention Program Coordinator, shared her report on the Connect Program (formally Early Alert)

    Why connect?  It is a way to connect students to campus resources and also services. They communicate with students to create a network of support for students. Connect is both a tool as well as a service available through myportal. Connect is available from the first day of school to the last day of finals.

    Sashini shared some information on the demographics of Connect students from the 2021-2022 academic year by race, ethnicity, age, gender, and socioeconomic status. The information helps them to better identify and serve student needs. She shared the course success rates as well as concerns. 

    She explained the process for faculty to notify and connect students to the program services. Faculty will get a message or notification regarding the student. There is an option for faculty to send the student a message when they fill out the connect form.

    There was a request for a User Guide to attach to the minutes.

    Student Registration Issues

    Slides available here

    Jayanti Roy and Ravjeet Singh shared some problems they identified in the student registration process

    Finding the student registration link is like a treasure hunt. It is down at bottom, not user friendly.

    The welcome letter does not have the student registration date.

    The website has acronyms that are hard to understand. Students are often confused over the class designations like synchronous online, asynchronous online, hybrid with synchronous, etc.

    Late start classes are not clearly labeled. - Mary Donahue has a 4-week Red Cross First Aid Certification class that starts in the beginning of the quarter,  But it is labeled as a late start class.

    There are issues with certificates. That will take more time to discuss!

    Enrollment management committee is needed. It would be helpful to get student feedback on the enrollment management committee. 

    There is also discussion on issues with early cancellation and dropping students for non-payment. Both have detrimental consequences for students of color or underrepresented students.   The college is currently under the hold harmless policy and is not penalized for low enrollment, low productivity.

    Share the slides and discuss the issues with Nazy Galoyan, Dean of Enrollment Services, and the Communications office.  Work together to make sure that registration issues are not driving students away to other campuses.

    There was a suggestion to make a video to guide students on the application page.

    FHDA Sustainability Plan tabled until next week

    Virtual Posters tabled

    Good of the Order

    Remember to turn back the clock Sunday.

    DALA invites everyone to the Dia de los Muertos Altar Visits, Tuesday, November 1, 2022 1:30-3:30 pm.

    Adjournment - Dawn motioned, Ravjeet seconded, to adjourn, no objection.

Zoom Information 

Meeting URL:

Meeting ID: 850 1025 4574
Passcode: 263923

Phone one-tap: +16694449171,,85010254574# 

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