General Meeting Information

Date: January 24, 2022
Time: 2:30 - 4:20 p.m.
Location: Zoom

  • Agenda

    Time Topic Purpose Discussion Leader
    *** Subject to change until 2:30pm Friday ***


    (representatives who have not updated their report-out and wish to, please do so)

    D All
    2:35-2:40 Approval of Agenda and Minutes from Jan 10, 2022 A Balm, Lee

    Public Comment on Items Not On Agenda

    (Senate cannot discuss or take action)

    I All

    Needs and Confirmations

    1. Approval for Faculty Serving on Hiring Committees
    2. Replacement: At-Large Part-Time Faculty Senator (extended to 1/26/2022)
    3. Replacement - Campus Police Advisory Committee (CAPC) (No volunteers)
    4. Replacement needed on Equity Action Council (EAC)
    5. Nomination for Academic Senate of California Community Colleges (ASCCC) Diversity Award

    Summary of Details

    I/D/A Pape

    District Hiring Procedue AP 4130



    Resolution on Proctoring Software

     D/A Balm, Chow 

    Virtual Posters

     I/D All 

    Debrief and remaining questions or concerns De Anza COVID policies

     D  All

    Report-outs and Good of the Order

     I/D All 

    To request to add an item to the agenda of a future Academic Senate meeting, email by noon on the Wednesday before.

    A = Action
    D = Discussion
    I = Information

  • Minutes [DRAFT]


    Cheryl reminded representatives to update their report-out.

    Approval of Agenda and Minutes from January 10, 2022

    Erik moved, Diana seconded to approve both minutes and agenda. No objection. Agenda and minutes approved by unanimous consent.

    Public Comment on items not on agenda (Senate cannot discuss or take action)

    Erik spoked on behalf of faculty who depended strongly on the expertise and help of Heidi King. It was Heidi’s last day at De Anza, Her leaving was a great loss to the De Anza community. Words could not describe the support and help she has given to everyone during the pandemic. She will be dearly missed. Everyone joined Erik in wishing her well and expressed their appreciation for her hard work for De Anza.

    Cheryl expressed her appreciation as well. She noted many reactions of claps and thumbs up as well as many comments in chat. Some people did not know that it was her last day and seconded Erik comments.

    Comments in chat:
    Thanks to Erik for formally acknowledging her here.
    We will miss her so much.
    ​​She is an asset to this community.
    She single handedly made our Online Ed program what it is today!!
    Much gratitude for all the help Heidi King provided to faculty and students and employees.  
    I’ll miss Heidi. She has helped me so much over the years. Huge loss!

    I don't think we can overlook David Garrido though. Another De Anza GREAT. He is no doubt getting very deluged with help requests! Yes, please everyone be extra gentle with David Garrido, Jenny, Ed, and Brandon Gainer, and the Online Ed office as they work through this transition.

    Needs and Confirmation

    Approval for Faculty Serving on Hiring Committees

    Creative Arts Division Administrative Assistant
    Approval requested for Marco Marquez (Instructor Computer Graphics/Design Art, full-time) to serve as faculty member 
    Daniel Smith, Chair 
    Mary Medrano, Union Rep  
    Hilary Gomes, EO Rep 
    Marco Marquez, Faculty 
    Sasha Bostick, Staff

    Instructor, Automotive Technologies 
    Moaty Fayek, Dean BCAT, Chair of Committee 
    Pete Vernazza, Faculty, Automotive Technology 
    Bill Wishart, Faculty, Automotive Technology 
    Dave Capitolo, Faculty, Automotive Technology 
    Emily Garbe, Faculty, Business 
    Manisha Karia, EO Representative (Instructor Business) 

    Statement of Division or Department Selection Process: Email is sent to the faculty in the department to Volunteer. Another is sent to faculty in the division based on first come first selected

    Instructor, Physics 
    Yvette Alva-Campbell, Dean PSME, Chair of Committee 
    Ronald Francis, Faculty, Physics 
    Eduardo Luna, Faculty, Physics 
    David Newton, Faculty, Physics 
    Maria Marin, EO Representative, Instructor, ESL

    Statement of Division or Department Selection Process: All full-time faculty from the Physics Department have been asked and all have volunteered to serve on this committee, including a recent faculty member who just started Article 19 this year.

    Instructor, Film/TV, Animation 
    Daniel Smith, Dean Creative Arts, Chair of Committee 
    Milena Grozeva-Levy, Film/TV 
    Susan Tavernetti, Film/TV 
    Marco Marquez, Art 
    ? EO Representative 

    Statement of Division or Department Selection Process: All FT department faculty were invited to be on the committee. FT faculty in other departments within the division were asked to be At Large members. All volunteers are being forwarded for consideration by the committee. 

    Lisa M moved to approve all four hiring committees, Erik seconded, No objection. Unanimous consent

    Replacement for At-Large Part-Time Faculty Senator (extended to 1/26/2022)

    Replacement for vacancy on the Campus Police Advisory Committee (CAPC) (No volunteers)
    Cheryl asked for names of people who have served on the Campus Police Task Force to reach out directly for the position. Karen recalled Bob Stockwell, Jim Nguyen, and Cynthia Kaufman.

    Replacement needed on Equity Action Council (EAC)
    One volunteer, Cheryl Balm
    Lisa M moved to approve Cheryl to serve on the EAC, Mark seconded.
    Yes 20, No 0, No Abstain.

    Call for Nomination for Academic Senate of California Community Colleges (ASCCC) Diversity Award.
    The officers have not received any nominations yet.

    Summary of Details

    District Hiring Procedure AP 4130

    Proposed changes to AP 4130 Section C on Faculty Hiring Procedures

    DDEAC's full chart tracking proposed revisions

    DDEAC: District Diversity and Equity Advisory Committee.

    There were questions and discussions on the administrative portion of the hiring procedures. In 2019 the Senate discussed and voted on adding language to the administrative staff hiring procedures to specify that part-timers be included in senior staff hiring committees, deans and above. They presented the recommendation to DDEAC. That body decided not to include the language that the Senate voted on.

    Mary D asked about the reason why they did not accept and voted against the language in spite of the strong support from the Academic Senate. Part time faculty have served on the Search Committee for the college president as well as deans. It was suggested that Karen or Melinda, as district and Senate representatives, bring this matter back to DDEAC for reconsideration.

    There were discussions on automatic interviews for part time faculty applicants that meet minimum qualifications for full time positions. There was a question about applying that same provision for all full time district positions, like administrative and classified. That subject has not come up for consideration before.

    The current proposed change provided for automatic interview for two adjunct faculty. In the Fall joint Foothill/De Anza Senate meeting, there was a suggestion that all should get an automatic interview. 

    Mary D shared a survey result that showed part time faculty in favor of two qualified people to get an interview. 

    Discussion on the proposed change to:
    Responsibilities, #6
    “When the applicant pool contains part-time and/or non-tenure track faculty employees who meet minimum qualifications and have reemployment preference in the division at the college hiring the position, at least two of these applicants shall be included in candidates selected for an interview.”

    “and/or non-tenure track” has been added to include granted funded faculty and others.

    Shagun asked for clarification on the wording “reemployment preference.” She would like the logic behind it before voting. She also felt that this was setting up a hierarchy within a system of inclusion which is counter intuitive.

    There was agreement that reemployment preference should not be a criteria for one of the two applicants to get an interview.

    Cheryl: This section was suggested and inserted by FA. They always reach out and get faculty input on such matters. The Senate may review and raise any concerns.

    Mary P moved to extend time 10 minutes, Mary D seconded.

    Erik was interested in feedback from the part time faculty.

    Mary D: The general complaint is that part time faculty don’t get interviewed.

    Mark saw reemployment preference as a scheduling tool internally and did not have relevance in this context.

    Melinda: in counseling, all part time counselors automatically get an interview for new full time positions regardless of qualifications. She pointed out the discrepancies in different hiring mandates for non-instructional vs instructional faculty that is problematic.

    Someone pointed out that embedded non tenured grant funded counselors do not get reemployment preference. There was concern that such language could reduce the part time counselor interviews to only two.

    Discussion on student membership on faculty search committees.

    “Students may be included as full members of the hiring committee or in limited-capacity roles, such as giving input during interviews, teaching demonstrations or open forums.”

    “Any student serving on the full search committee shall not be enrolled in courses in the department during the hiring process.”

    Shagun pointed out that the language allows the hiring manager the option to choose not to include students in the hiring process and how they were to serve on the committee.

    Shagun: I think whatever this body decides, it is important to have clear definitive language on something like hiring policies so that there is uniformity and equity across the board. It is problematic that this is left at the discretion of each hiring body which leaves possible room for inequities to blossom.

    Emily raised concern over confidentiality issues. Students need mentorship and guidance to serve in such capacity. If a student has to leave, does the committee have to be reformed? Has the legal team addressed some of the HR concerns. How to get meaningful student feedback and evaluation?

    HR could remove personal information like home addresses and phone numbers to protect confidentiality. Students will receive the same EO training if they are in full committee. If the students were to drop off, the search committee could go on without them.

    Some people raised the question of how students should be compensated for their labor in the process.

    Rick: It is a bad idea that creates more problems than it can solve. The whole concept of having students on hiring committees is just a bad one and should be removed from the document.

    Karen: On the statewide level, there has been discussion in the Chancellor’s office on DEI implementation recommendations that include students on hiring committees. Current district practice for search committees have students as full members. Student inclusion and input on full time faculty hiring is a move toward equity.

    Erik, moved to extend the time by 5 minutes. Shagun seconded. No objection. Unanimous consent.

    Melinda related her experience at Santa Clara University.  Students were not involved at the initial screening stage of applicants but were brought in at different times.

    Erik had some reservation on having students on faculty hiring committees; faculty continued to be evaluated by students during their tenure process. That is different from administrative and classified staff.

    Carol had a question about the wording “student may be included.” The hiring manager that decides would be the dean. If a dean decides to include or not include students, will the Academic Senate be able to change that decision?

    The answer was No. The Senate cannot determine committee by committee if students are being used appropriately.

    Rick moved to remove all references that allow students to serve on faculty hiring committees, Erik seconded.

    Mary Pape moved to table the current motion. Lauren Gordon seconded.
    Yes 19. Abstain 2. Motion passed. 

    Send verbiage to Cheryl by Wednesday for the next meeting.

    Mary P moved, Shagun seconded to table the agenda items “Virtual Poster” and “Debrief and remaining questions or concerns De Anza COVID” 
    No objection. Unanimous consent.

    Resolution on Proctoring Software
    UPDATED DRAFT Resolution
    UPDATED DRAFT Technology and Equity Requirements

    Lauren had an email from a faculty in Language Arts that she sent Cheryl to be included in the minutes

    Rick questioned Requirements for Faculty Adoption #4; 
    “No student should be required to use proctoring software in any class, either via opt-in or opt out options clearly stated in the syllabus.” 
    “Alternative forms of assessment should be made clear to all students in any class using the software…the alternative forms of assessment or proctoring cannot be limited to in person on-campus assessments.”

    A discussion followed in reference to four year institutions like San Jose State where there were no other choices. There was one software for everyone who chose to use it.

    Mark and Mary P both confirmed that S J State has proctoring centers as an alternative for student testing.

    DSS provided on campus test proctoring at DeAnza for in person courses.

    Erik: Is there a stipulation in this document that limits faculty in various departments to only one software platform? Limit to one platform. Who gets to make the decision on the software. The document needed more specific language. 

    Cheryl: Online Advisory Group will make the software recommendation to the Senate.

    Cheryl will add to the requirements document the limit to one software not multiple proctoring software.

    Rick moved, Mark seconded to approve the resolution and accompanying document.
    Yes18, No 1, Abstain 3.

    Virtual Posters

    Debrief and remaining questions or concerns De Anza COVID policies

    and Good of the Order

    Mary P motioned, Erik seconded, to adjourn, no objection.





    Cheryl Balm


    Mary Pape

    Executive Secretary

    So Kam Lee

    Part-time Faculty Representatives


    Mary Donahue

    Academic Services & 
    Learning Resources

    Cecilia Hui

    Bio/Health/Environmental Sciences 

    Rana Marinas

    Janice Valadez

    Business/Computer Science/
    Applied Technologies

    Rick Maynard


    Career Technical Education & Workforce Development



    Counseling - General

    Robert Alexander

    Lisa Castro

     Counseling - Embedded

    Felisa Vilaubi

    Helen Pang

    Creative Arts  



    Disability Support Programs & Services and Adapted PE 

    Kevin Glapion

    Anita Vazifdar

    Equity and Engagement

    Liliana Rivera

    Intercultural/International Studies

    Diana Ferrara


    Language Arts 

    Shagun Kaur

    Lauren Gordon

    Physical Education 

    Rusty Johnson

    Mark Landefeld

    Physical Sciences, Math, & Engineering

    Lisa Mesh


    Social Sciences & Humanities

    Emily Beggs

    Tim Harper

    Student Development & EOPS

    Melinda Hughes

    Curriculum Committee

    Erik Woodbury

    Professional Development*

    Dawn Lee Tu

    Administrator Liaison*

    Lydia Hearn

    DASG Representatives*

    Dimitri Yanovskyi

    Adel Burieva

    Faculty Association Representative*

    Mary Donahue

    Affinity Group Representatives*

    Glynn Wallis, BFSA

    *non-voting member





    Lloyd Holmes

    De Anza President

    Rob Miesa

    VP of Student Services

    Christina Espinosa-Pieb

    VP of Instruction

    Pam Grey

    VP of Administrative Services

    Hyon Chu Yi-Baker

    Director of College Life & Student Judicial Affairs


    Marisa Spatafore

    Associate VP of Communications & External Relations

    Scott Olsen

    Classified Senate

    Michelle Fernandez

    De Anza Student Trustee

    Mallory Newell

    Institutional Research

    Moaty Fayek

    Dean of Business/Computer Info Systems

    Renee Augenstein

    Articulation Officer

    Brian Malone

    Tenure Review Coordinator

    Daniel Smith

    Dean of Creative Arts

    Eric Mendoza

    Dean of Physical Education and Athletics

    Thomas Ray

    Dean of Language Arts

    Alicia Cortez

    Dean of Equity and Engagement

    Randy Bryant

    Dean of Career & Technical Education (CTE)

    Kathryn Maurer

    Foothill Academic Senate President

    Karen Chow

    FHDA District Academic Senate President

    Laureen Balducci

    Dean of Counseling, DSPS & Title IX Coordinator

    Anita Kandula

    Dean of Biological, Health, and Environmental Sciences

    Michele LeBleu-Burns

    Dean of Student Development/EOPS

    Lisa Mandy

    Director of Financial Aid

    Nazy Gayloyan

    Dean of Enrollment Services

    Debbie Lee

    Dean of Intercultural/International Studies

    Yvette Alva-Campbell

    Dean of Physical Sciences, Math & Engineering

    Judy Miner

    FHDA Chancellor

    Elvin Ramos

    Dean of Social Sciences and Humanities

    Patrick Gannon

    Director, Book Store

    David Ulate

    FHDA Research & Planning

    Mae Lee

    Curriculum Committee Vice-Chair

    Tabia Lee

    Faculty Director of Equity, Social Justice & Multicultural Education

Zoom Information 

Meeting URL:

Meeting ID: 965 2582 7103
Passcode: 702613

Phone one-tap: +16699006833,,96525827103# US (San Jose) 

Back to Top