General Meeting Information

Date: September 28, 2020
Time: 2:30 - 4:30 pm
Location: Zoom

  • Agenda

    Time Topic Purpose Discussion Leader
    2:30 - 2:45 Welcome & Introductions I Chow, All
    2:45 - 3:10

    Review of Meeting Protocols

    What's typically on an Academic Senate agenda?

    BP 2223 Role of Academic Senates

    Making a motion

    Voting in Zoom

    I Chow
    3:10 - 3:15 Approval of Agenda and Minutes from July 27, 2020 Special Meeting A Chow, All
    3:15 - 3:25 Public Comment on items not on agenda (Senate cannot discuss or take action) I All

    Needs and Confirmations

    Confirmations for September 28, 2020

    1. ETAC Committee -- 1 Faculty member

    2. Due Process Committee for Tenure Review

    3. At-Large Members for Tenure Review Committees (tenured faculty)

    Needs (Volunteer by 5:00 pm on October 2, 2020 by submiting infomation on form):

    • Hiring Committee for Director of College Operations
    • Hiring Committee for Interim Vice Chancellor of Human Relations
    • Equity Action Council - 2 Faculty need for membership
    • Tenure Review Committees
    I/D/A Pape
    3:40 - 3:55

    Withdrawals & Drops Policy

     I/D  Galoyan

    Model Syllabus

    I/D Lee Tu

    Request for Funding for "And She Could Be Next" Campus Event (1st presentation)

    I/D Avila

    Standing Committee updates (may include campus committees and shared governance groups not on this list)

    • Administrative Planning and Budget Team (APBT)
    • College Council
    • De Anza Associated Student Body (DASB)
    • Instructional Planning and Budget Team (IPBT)
    • Student Services Planning and Budget Team (SSPBT)
    • Curriculum Committee
    • Equity Action Council (EAC)
    • Student Learning Outcomes (SLO) Committee
    • College Planning
    • Campus Facilities Committee
    • Tech Committee
    • Online Advisory Group
    • Chancellor's & Senior Staff Weekly Zoom Update/Q&A Forums (open to all district/campus, not shared governance committees)
    • Consultation Council (new group assembled by Chancellor Miner)

    Representatives From Committees

    (Chow, Pape, etc)


    Good of the Order




    A = Action
    D = Discussion
    I = Information

    Join Zoom Meeting
    Phone one-tap: US: +14086380968,,94290679356# or +16699006833,,94290679356#
    Meeting URL:
    Meeting ID: 942 9067 9356
    Passcode: 794193

  • Minutes

    Minutes of September 28, 2020

    Welcome & Introduction

    Welcome from Karen.

    Introductions starting with President Holmes; followed by Senate officers, Karen, Mary, So Kam; Dawn who continues as facilitator for the zoom meeting.

    Introduction around the room.

    Cheryl B, fill in for LIsa Mesh, Math, Ishmael part-time at-large faculty rep, Political  Science; Rick Mynard, Auto Tech; Mary S, Student Health Service; Marc, Women Studies, IIS; Bob K, Biology; Bob S, FA, Political Science, FAC; Erik W Chemistry, Curriculum co-chair; Rich Booher, Social Science, first time; Elvin Ramos, Dean SSH; Hellen Pacheco, CIS; Mary D, part-time faculty at-large rep, Outdoor Club Advisor; Cynthnia K, VIDA, Equity & Civic Engagement; Hyon Chu, Office of College Life & Student Judicial Affairs; Anna Miller, Nutrition; Rusty Johnson, Soccer Coach; Anita, Counselor, disability; Nellie V, Child Development, Elizabeth M, Creative Arts; Terrence Mullen, Meteorology, PSME; Lorrie Ranck; Kevin G, Disability Support Services; Mary Bennet, Tenure Review Coordinator, Adaptive PE; Shagun, Communication, OER; Laruen Gorden, English, Language Arts; Kimberly Lam, DASB; Cecilia Hui, Library, Academic services; Scott Olsen, Classified Senate, Deborah Armstrong, Disabled Students Services; Keegan West, Le Voz, David Ulate, Research and Planning; Betty Inue, Transfer Couselor; Louise M, PE;  Susan Thomas, SSH; Tom Dolen, Library; Amy Leonard, English.

    Review of Meeting Protocols

    What's typically on an Academic Senate agenda?

    The meeting starts with the approval of the agenda.  If there are no objections or amendments from the voting members, then it moves on to the approval of the minutes from the previous meeting. The link for the draft notes is usually sent to the voting members on the Thursday before the Monday meeting. Edits may be requested prior to the approval.

    Public Comment is a time during which anyone can raise something for the Senate's attention that is not on the agenda. There could be clarification, but no discussion or action taken on those items.

    Needs and Confirmations is a standing agenda item. Mary presents confirmation requests for approval and the needs for faculty service.

    Discussions and decisions on academic and profession matters on the agenda. Action is not usually taken on the first reading.  On the second discussion, the Senate may take action through motion.

    People may request items to be on the agenda. This could be done via email, or more ideally have a discussion on the item with Senate officers. Listed on the Senate homepage are the schedule and link to the Senate office hour.

    Reports and updates from Senate standing committees and other campus committees, as well as shared governance groups.

    Meeting concludes with the Good of the Order as an announcement time.

    BP 2223 Role of Academic Senates

    California Code of Regulations, Title 5, Section 53200

    As outlined in Title 5 regulations, the Board of Trustees remains the body ultimately responsible for the policies of the District.  In the execution of that responsibility, the Board recognizes its obligation under Title 5 regulations to “consult collegially” with the Academic Senate, both Foothill and De Anza, in our district on “academic and professional matters.”  These matters are also called 10-plus because there are 10 plus one areas.  The areas are listed in the link above.

    A chart in the document shows areas that have primary reliance on the Academic Senate such as Curriculum.  Therefore, the Curriculum Committee, chaired by Erik Woodbury, is a sub-committee of the Academic Senate.

    Areas like Degrees and Certificates, have primary reliance on the Academic Senate as well a Joint Development with Administration. Joint development, means working collaboratively with administrators and others to determine these policies and educational programs.

    Constitution and By-law Revision
    The Constitution and By-laws Task Force formed at the end of Spring quarter worked over the summer to review and update the Constitution and By-laws that have not been updated since 2006. It is due for review, update, and revision. The Task Force includes Ishmael Tarikh, Shagun Kaur, Erik Woodbury and the Senate officers.

    Making a motion

    Karen went over the procedures outlined in the “Making a motion” document in the above link.

    A motion can be made by any voting or associate member; a motion is also called a question. Once, a motion is made, a second is required by a voting member. it is then open for debate or discussion. During the argument, the motion could be amended. At the end of debate you can either call the question or table the motion to a future meeting. The question can be called any time and a vote happens if there is at least 2/3rd support for the vote. The motion should be restated before taking the vote. A vote can be yes, no, or abstain.

    How does debate happen in zoom?

    It is similar to in person. Virtual hands go up. People may indicate their comments or the wish to speak in chat.  Dawn has been recognizing and calling on people to speak.

    There is a comment on some debates lasting a long time. How and when to  close debates seem to be open for interpretation.

    Voting in Zoom
    The Senators have been typing in their vote (yes, no, or abstain) in chat.  

    For this meeting, a different voting method was suggested and tried. Green button for yes, red button for no, and the hand button for abstenation.

    Approval of Agenda and Minutes from July 27, 2020 Special Meeting

    • Agenda approved.
    • Minutes approved.

    Public Comment on items not on agenda (Senate cannot discuss or take action)

    Kimberly: DASB is working on student advocacy on campus; PPS Public Policy School is advocating voter registration for students and student involvement in the election; PPS is working with FAPAC, Faculty Association Political Action Committee, to conduct classroom presentations. FAPAC interns and faculty are advocating Propositions 15 and 16, as well as racial equity. Lastly, the “Why Voting Matters” voter education project aims to educate students about the upcoming election. DASB and FAPAC interns would like to come and share information in your classrooms.

    Needs and Confirmations

    Mary Bennett:  There will be a Tenure training tomorrow at 11:30 am and one more next Tuesday at the same time. Email Mary for the Zoom link or to set up for alternative times. Training needs to be done by the end of next week.

    Confirmations for September 28, 2020

    ETAC Committee -- 

    Foothill-De Anza Educational Technology Advisory Committee (ETAC)
    Tom Dolen, librarian; unanimous consent, confirmed.

    Due Process Committee for Tenure Review
    Karen Chow and Myra Cruz to continue representing faculty on the committee; 14 yes, confirmed.

    At-Large Members for Tenure Review Committees (tenured faculty)
    Tenure Review Committees

    Elsa Jimenez-Santoya, Microbiology
    Cheryl Owiesny, PE Faculty, At-large; 19 yes, confirmed.

    Shannon Gifford, Nursing
    Alex Kramer, Communication Studies Faculty, At-large; 19 yes, confirmed.

    Edward Sales, Nursing 
    Andrew Stoddard, DMT Faculty, At-large; 18 yes, confirmed.

    Rana Marinas, Nursing
    Vernon Gallegos, Dance Faculty, At-large; 17 yes, 2 abstain, confirmed.

    Janice Valdez, Nursing
    Erik David Woodury, Chemistry Faculty, At-large; 17 yes, 2 abstain, confirmed.

    Maurice Canyon, UMOJA Counselor
    Julie Wilson, English Faculty At-large; 17 yes, 1 abstain, confirmed.

    Glynn Wallis EOPS counselor 
    Rachel Catuiza, Kinesiology Faculty, At-large; 18 yes, 1 abstain, confirmed.

    Liliana Rivera, Counselor/Replacement, Puente Project  
    Steve Nava, Sociology replaces Mari Tapia; 17 yes, 1 abstain, confirmed

    Anita Vazifdar, Counselor, DSPS (phase 3)
    Lee Ann Emanuel, Counselor, DSPS replaces Chris Magnin; 15 yes, 2 abstain, confirmed.

    Tenure committees confirmed by senate officers during the summer.
    James Tallent, Auto Tech
    Moaty Fayek, Dean; Lawrence (Pete) Vernazza, Auto Tech, Chair; Dave Capitolo, Auto Tech
    Nellie Vargars, Child Development Faculty, At-large, confirmed 9/15/2020.

    Xavier Silva, Auto Tech
    Moaty Fayek, Dean; Dave Capitolo, Auto Tech, Chair; Bill Wishart, Auto Tech
    Doli Bambhania, Mathematics Faculty, At-large, confirmed 9/15/2020.

    Catherina Wong, Accounting
    Moaty Fayek, Dean; Lydia Botosford, Accounting, Chair; Emily Garbe, Business
    Brian Malone, English Faculty, At-large, confirmed 9/15/2020.

    Susan Thomas, Psychology
    Elvin Ramos, Dean; Mark Healy, Psychology, Chair; James Nyugen, Political Science
    Rebecca Board Liljenstolpe, At-large, confirmed 9/15/2020.

    Needs (Volunteer by 5:00 pm on October 2, 2020 by submitting information on form):

    • Hiring Committee for Director of College Operations
    • Hiring Committee for Interim Vice Chancellor of Human Relations
    • Equity Action Council - 2 Faculty need for membership
    • Tenure Review Committees

    Question in chat on the time limit to getting a committee together.
    Classroom observations start in week four, therefore, the committees need to be in place between weeks 2 and 4.

    Withdrawals & Drops Policy

    Update on current Withdrawal policy; A&R is removing all the exceptions adopted for drops/withdrawals during COVID19 pandemic in Spring and Summer 2020. In particular, students must now petition A&R to receive the Excused Withdrawal (EW) grade, as the college can no longer claim apportionment (state funding) for the EW grade. For the Fall 2020 quarter. Sunday, October 4 is the deadline to drop with no “W” grade ; all drops after this date will receive a “W.” 

    “W” petitions will be evaluated on a case by case basis and will require strong documentation of medical or other conditions showing proof of the justification for “EW” or “W” after the “W” drop deadline.

    Faculty as the first contact with students is the best source to communicate the message to students.Faculty should drop no-shows and clean up their roster by Friday, October 2. Students can drop by October 4.

    If a faculty drops a student accidentally,  they should email Nazy Galoyan immediately.Regarding successful use of Add Codes given to students on waitlist: students must remove themselves from the waitlist in order to use the Add Code to add themselves to the class.  This is a Banner system issue.

    Model Syllabus

    The Model Syllabus components and links were uploaded to a clickable Canvas shell to make it more accessible and dynamic.

    Request for Funding for “And She Could Be Next” Campus Event (1st presentation)

    Veronica Avila presented a request for $200 from Academic Senate for the Grace Lee documentary; “And She Could Be Next,” with discussion afterwards. This event is open to the campus and will take place on Tuesday Oct. 13th from 10am to 12:15pm.

    There will be recordings available.

    Art and Activism Event co-sponsors: Jean Miller Resource Room for Women, Gender and Sexuality, Latinx Empowerment at De Anza, Office of Equity and Multicultural Education, Political Science Department, Social Science and Humanities Division, Academic Senate, Sociology Department, Vasconcellos Institute for Democracy and Action.

    Standing Committee updates

    • Administrative Planning and Budget Team (APBT)
    • College Council
      • started a conversation to make sure equity is centered; there will be scheduled at least 2 back-to-back meetings in Fall quarter to discuss and approve a charge, membership, and a timeline for a task force to review current shared governance committees structure and make recommendations for improving and possibly revamping the structure to center equity and inclusion.
    • De Anza Associated Student Body (DASB)
      • Week of Welcome the first two week of Fall quarter aims to help students to know more about the campus, to mingle; first meeting: SSCCC; anti-blackness. 
    • Instructional Planning and Budget Team (IPBT)
      • Mary Pape reported that IPBT is beginning to be more inclusive. IPBT added 2 members from each affinity group (DALA Latinx faculty and staff group; Black Faculty and Staff Association (BFSA); and Asian Pacific American Staff Association (APASA); established Classified Senate President Heidi King as IPBT tri-chair; this is to prepare for greater inclusion in some very important decision making coming around the corner.
    • Student Services Planning and Budget Team (SSPBT)
      • Kevin Glapion reported that SSPBT first Fall 2020 meeting will be on Thursday Oct. 1
    • Curriculum Committee 
    • Equity Action Council (EAC)
      • Seeking 2 faculty members to begin a two-year term of service.
    • SLO
      • switching over to eLumin software platform; however, first to migrate over to eLumen will be Curriculum course outlines of record; SLO is presenting one of the District workshops this Friday Oct. 2, from 3-5 pm.
    • College Planning Committee 
    • Campus Facilities Committee
    • Tech Committee
      • Meeting Thursday 
    • Online Advisory Group
      • Brandon Grainer will continue to hold online advisory group meetings.
      • For online classes, the emergency blanket addendum for COVID-19 only goes through this Fall.  For Winter and Spring, any 100% online class must have the addendum form filled out and approved through the Curriculum Committee.  Curriculum is meeting every week and may hold extra meetings to help get forms through.  
    • Chancellor’s & Senior Staff Weekly Zoom Update/Q&A Forums (open to all district/campus, not shared governance committees)
      • Message will come out from the office of communication shortly; the campuswide Zoom meetings will resume soon.
      • President Holmes will undergo vocal cord surgery on October 2; he won’t be able to speak for a few days; many extended well wishes to President Holmes in chat; during the immediate period of recovery, he will still attend meetings and participate in campus meetings, mainly via Chat.
    • Consultation Council (new group assembled by Chancellor Miner)
      • Karen Chow reported that a sub-group of the Consultation Council (comprised of district administrators, faculty leaders, and classified senate leaders) are working on coming up with guidelines for exploring potential district area/program consolidations.

    Good of the Order

    • Friday, October 2:  districtwide workshops rescheduled from opening day will be presented via Zoom on this date.  Announcements to come.
    • Anyone can use JOVE videos to show students short video clips explaining topics in science (chem/physics/bio/ES and more). Videos are easy to embed in Canvas, and have CC and transcripts included. College wide free trial through the end of 2020. Sign up w/ your @fhda address at
    • UCSF study on health and nutrition, looking for 1st year females, between 18-25. If anyone is interested, contact Marry S.
    • ACE did a separate event, but this non-profit is really great to share around:
    • They advocate for better 403b plans and provide guidance on deciphering financial sales jargon
    • September-October professional development newsletter is out. There is a new series called Teaching Cafes.
    • VIDA virtual project fair, on VIDA website, also under Week of Welcome
    • Mary S motioned, Terrence seconded, to adjourn, no objection.





    Karen Chow


    Mary Pape

    Executive Secretary

    So Kam Lee

    Part-time Faculty Representatives

    Ishmael Tarikh

    Mary Donahue

    Academic Services & 
    Leaning Resources

    Cecilia Hui



    Bio/Health/Environmental Sciences 

    Robert Kalpin


    Anna Miller

    Business/Computer Science/
    Applied Technologies

    Rick Maynard

    Hellen Pacheco


    Counseling  and Disability Support Programs & Services

    Betty Inoue


    Kevin Glapion*


    Anita Vazifdar


    Creative Arts  


    Elizabeth Mjelde


    Equity and Engagement

    Cynthia Kaufman



    Intercultural/International Studies

    Anu Khanna


    Marc Coronado


    Language Arts 

    Shagun Kaur


    Lauren Gordon


    Physical Education 

    Louise Madrigal


    Rusty Johnson


    Physical Sciences, Ma  th,& Engineering

    Cheryl Balm (Fall)

    Lisa Mesh (W & Sp)


    Terrence Mullens


     Social Sciences& Humanities

    Rich Booher


    Nellie Vargas


    StudentDevelopment & EOPS

    Mary Sullivan



    Curriculum Committee

    Erik Woodbury


    Professional Development*

    Dawn Lee Tu


    Administrator Liaison*

    Lorrie Ranck


    DASB Representative*

    Kimberly Lam


    Faculty Association Representative*

    Bob Stockwell


    *non-voting member




    Lorrie Ranck

    Administrative Representative

    Kimberly Lam

    DASB Representative


    Bob Stockwell

    Faculty Association


    Christina Espinosa-Pib

    VP of Instruction

    Rob Miesa

    VP of Student Services

    Scott Olsen

    Classified Senate


    Pam Grey

    VP of Administrative Services

     Hyon Chu Yi-Baker

    Director of College Life & Student Judicial Affairs

     Marisa Spatafore

    Associate VP of Communications & External Relations

     Heidi King

    Classified Senate President

     Max Meyberg

     De Anza Student Trustee

     Mallory Newell-

     Institutional Research

     Moaty Fayek

    Dean of Business/Computer Info Systems

     Renee Augenstein

    Articulation Officer

     Mary Bennett

    Tenure Review Coordinator

     Daniel Smith

    Dean of Creative Arts

     Eric Mendoza

     Dean of Physical Education and Athletics

     Alicia Cortez

    Dean of Equity and Engagement

     Randy Bryant

    Dean Career & Technical Education (CTE)

    Kathryn Maurer

    Foothill Academic Senate President

     Isaac Escoto

    FHDA District Academic Senate President

     Pam Grey

    Associate VP of College Operations

     Laureen Balducci

    Dean of Counseling, DSPS & Title IX Coordinator

     Anita Kandula

    Dean of Biological, Health, and Environmental Sciences

     Michele LeBleu-Burns

    Dean of Student Development/EOPS

     Lisa Mandy

    Director of Financial Aid

     Nazy Gayloyan

    Dean of Enrollment Services

     Edmundo Norte

    Dean of Intercultural/International Studies

     Jerry Rosenberg

    Dean of Physical Sciences, Math & Engineering

     Judy Miner

    FHDA Chancellor

     Dawn Lee Tu

    Faculty Director of Office of Professional Development

     Elvin Ramos

    Dean of Social Sciences and Humanities


     Patrick Gannon

    Director, Book Store

     David Ulate

    FHDA Research & Planning


     Mae Lee

    Curriculum Committee Vice-Chair

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