General Meeting Information

Date: February 3, 2020
Time: 2:30 - 4:30 PM
Location: ADM 109

  • Agenda

    Time Topic Purpose Discussion Leader
    2:30-2:35 Approval of Agenda and Minutes from January 27, 2020 Meeting A Chow, All
    2:35 - 2:45 Public Comment on items not on agenda (Senate cannot discuss or take action) I All


    • Police Chief's Advisory Board Meeting Feb. 4, 2:30-3:30 in Altos Room, FH 
    • Campus Planning Committee 
    • College Council clarification of IPBT faculty prioritizations approval:
      • College Council approved the IPBT’s faculty hiring prioritizations recommendations on the understanding that if a search for one of the recommended positions is unsuccessful and/or if more funding becomes available for faculty hiring, IPBT are requested to review the list of remaining faculty positions through an equity lens.
    • Spring ASCCC (statewide Academic Senate) Area B Meeting Friday, March 27 at Foothill.  Guest: CCC Chancellor Eloy Ortiz Oakley and ASCCC President John Stanskas
    I/D Chow

    Standing Committee updates

    • De Anza Associated Student Body (DASB)
    • Instructional Planning and Budget Team (IPBT)
    • Student Services Planning and Budget Team (SSPBT)
    • Equity Action Council (EAC)
    • Chow, Pape, & others

    Needs and Confirmations

    I/D/A Pape
    3:20 - 3:35

    BP 4140 Equivalencies for Minimum Qualifications (first reading)

    I I/D  Chow, Pape

    Proposed District Strategic Plan Refresh items for District Strategic Plan 2017-2023 (first reading)




     Academic Senate Model Syllabus update (1st reading)

     I/D  Pape

    Good of the Order


    • All

    A = Action
    D = Discussion
    I = Information

  • Minutes

    Meeting Notes of February 3, 2020

    I. Approval of Agenda and Minutes from January 27, 2020 Meeting

    Agenda approved.
    Minutes approved.
    Susan pointed out confusion on dates in the Minutes heading.

    II. Public Comment on items not on agenda (Senate cannot discuss or take action)

    Karen reported for Erik about classroom and lab room key request delay  Issues for new PSME faculty.  Very long delays in fulfilling key requests.  Reasons for the delays: not enough full-time district locksmiths, and available staff were directed to work on the new district building at Foothill.  Pam Grey advised on how to deal with issue: have division administrative assistant (or whomever put in key request, but it’s supposed to be admin assistant) follow up with Sally Gore and the FHDA police department.  Bob will bring up this district wide issue at the Police Chief’s Advisory Board Meeting at Foothill tomorrow. 

    Stephanie: challenges for ISP students.  Federal government is not allowing people to travel to U.S. from China, because of the coronavirus. Airlines like UA, Delta, will not have flights from China.  Expect international students, especially new students, to panic and request add codes from faculty for the Spring quarter.  Faculty should refer student requests back to ISP.  Stephanie will have updates at the next meeting.  

    Shagun suggested offering more online classes.  Stephanie: foreign students must have 9 on-campus units.  Otherwise, they would be out of compliance with visa requirements. 

    Stephanie: Be sympathetic to students who may be facing harassment/discrimination because of heightened coronavirus contamination fears.  Students are dropping out because of the virus situation.  Some have affected family members. 

    Mary S provided a link to Student Health Services website with "Coronavirus Information" from Center for Disease Control (CDC) and Santa Clara County Public Health (SCCPH).

    III. Updates

    (Karen moved the Updates to an earlier slot in the agenda, in response to some suggestions. She is trying out a new format.  Asked for time keeper.  Bob K. volunteered.)

    • Police Chief's Advisory Board Meeting Feb. 4, 2:30-3:30 in Altos Room, FH. Meetings are open to the public.

    Campus Planning Committee

    • Campus Planning Committee (CPC) had a meeting on January 24.
      Go to the above campus planning website link and look under “2019 Meetings” tab  to view links to minutes and materials presented about SEA (Student Equity Allocations) from the meeting.

      Committee is discussing the process for CPC to review requests and recommend allocations for SEA, Student Equity Allocation funding.  25% of the funds are available for allocation; the rest has been allocated for salaries and benefits.

    • College Council clarification of IPBT faculty prioritizations approval at the January 23 meeting:
      College Council approved the IPBT’s faculty hiring prioritizations recommendations on the understanding that if a search for one of the recommended positions is unsuccessful and/or if more funding becomes available for faculty hiring, IPBT are requested to review the list of remaining faculty positions through an equity lens.

      This is to clarify that the wording “re-ranking” read in a draft in the previous meeting is not accurate

    • Spring ASCCC (State Academic Senate) Area B Meeting Friday, March 27 at Foothill.  Guest: CCC Chancellor Eloy Ortiz Oakley and ASCCC President John Stanskas. Area B region of ASCCC includes the Bay Area and North Bay; the meeting is being held at the end of Winter quarter
      This is the first time the state chancellor will be present.

      Mary S: What is the agenda? Mayra Cruz is the Area B representative. She is creating the agenda. Agenda has not been sent yet.    

      Karen sent out Eventbrite link for the meeting.

      Usually meetings include reviews and discussions of resolutions.  Statewide officers will be present.

    IV. Standing Committee updates

    • De Anza Associated Student Body (DASB)
      Valentine's Day event, Feb 13. 

      Shakespeare MacBeth performance, March 18 12:30 to 1:30, conference room A&B; budget reviews;

      General election, still some open positions; application deadline today.
    • Instructional Planning and Budget Team (IPBT)
      Program reviews due to IPBT today (Feb. 3).  No IPBT meeting last week and this week in order for Viability Committee to accept VIability reports from Music and Paralegal. Last week, music made a great report and presentation; this week, there willreport from the paralegal program; next Tuesday, team will review and discuss recommendations.
    • Student Services Planning and Budget Team (SSPBT) No report, check website.
    • Equity Action Council (EAC) No report.

    V. Needs and Confirmations

    • Tenured Faculty Hiring Committee - Accounting (need to confirm)

      Moaty Fayek (Business, Computer Science and Applied Technologies), Lydia Botsford (Accounting), Scott Osborne (Accounting), Dan Salah (Business/Accounting)
      Division/Department Selection Process; Used past practice of the Dean emailing the faculty in that department. First Come First Appointed

      Susan Thomas asked about the EO rep.  No EO rep has been assigned.

      Karen asked if we want to see the EO rep before confirmation.  The EO reps are assigned by the district (Keisha) on a first come, first serve basis.

      Ilan: If an EO rep will be named, then should go ahead to confirm. Ilan moved, Erik seconded.

      Discussion: Susan found the process problematic and expressed concerns.  She and Shagun have applied to Keisha, yet had been assigned to different committees.  Many expressed interest in more clarification on the procedure.  Karen will follow up.  Academic Senate has never had input on the process; Ishmael: some EO rep cannot be from the same division, concerned about not having a process that is regularized.  Ilan asked if there had been problems with EO rep assignments.

      Karen: Academic Senate looks for balance in the make up of a committee.  Cynthia: important for diversity reasons; in general, a EO rep should be assigned before approval.

      Thomas: if the department is big enough, there is no need for outside rep.  In the case of accounting, there are more than enough full time faculty who could serve. 

      Karen called for a vote; 16 yes, 3 abstain, committee confirmed.

    • Counselor, Veteran Services, 225001 - Admissions & Records - De Anza College Hiring Committee (Under Dean of Enrollment Service)

      Current committee members: Nazy Galoyan, Roland Amit, Teresa Castaneda; no faculty members.
      Request will go out to faculty list-serv next week after some questions are answered. There are counselors under ISP, question if the call should go out  to all faculty or just counselors.

      Karen: this opens up another issue.  There are 3 divisions within student service: Student Development, Counseling, Enrollment Services; also 3 other departments that report directly to Rob- Financial Aid and Scholarship, Outreach, OTI and Calworks; there are counselors in instructions and student services; suggest sending out list-serv call to counselors. 

      Thomas: Patty and Eric keep a list-serv of all counselors.  Karen will reach out to Patty and Nazy about using the Counselor list-serv.

    VI. BP 4140 Equivalencies for Minimum Qualifications (first reading)

    Updates to the equivalency policy are in blue. 

    Changes: equivalency can be determined by the Academic Senate of either college, equivalency granted by an academic senate is applied districtwide. Doreen added the last sentence for clarity. 

    Ilan: change wording from “an” to “either.” 

    Shagun: who is the determining body for the vocational programs.   Karen asked about Auto Tech.  Need an associate degree plus experience. Shagun: there could be challenges with international degrees.

    This is a district policy.  Should look at the De Anza Academic Senate policy.  Foothill may do it differently. Once someone is granted equivalency at one college, it applies to the other.  Is there a list of those who have been granted equivalency?

    Thomas: even if someone is granted equivalency at one college, a person still has to be hired by the department in the other college.

    Karen: invite Foothill counterpart to review the policy and process.

    Shagun would like clarification of approval process at each college

    Ishmael: we are stronger together; instead of separate campuses; help each other when there is a need; mutual respect; there should be the same qualifications at both campuses;

    Some cases of the equivalency process in the past.  It involved an academic senate officer (previously Paul), department faculty (usually the chair), and VP of Instruction; VP has often been the one making the decision. Mary P related a case that required a unanimous decision.

    VII. Proposed District Strategic Plan Refresh items for District Strategic Plan 2017-2023 (first reading)

    David Ulate used green and orange highlights to flag items that need input.

    Orange: college goal that may not match district strategic plan

    Green: not perfect, may require more discussion.

    Where is the metric coming from? College goal vs district metric?

    On #9: prefer the College Goal 6.1(?): Maintain competitive salaries and benefits.

    Shagun would like to bring it back to division for discussion.

    On #34: question about the 122 average units

    Karen asked counselors about the average units earned.  Answer:  90.  Erik: Students come back to try out other majors.  Terrence: some people may just want personal enrichment.

    Marc: can we take the numbers off.  Karen: problem about setting a limit goal; Erik: only matters for someone who wants a degree

    Karen: for goal setting, so that students do not take a lot of classes they do not need.

    Bob S: for students who seek to earn an AA degree.

    On #35: Mary S: “living wage” is a relative term; Cynthia K: prefer college language. Increase rate of CTE participants earning a living wage

    Cynthia: hard to doing this without context

    Karen will talk with David U.  Look at the rest of the document and send back comments.

    Bob K moved to extend discussion for another 5 minutes, Shagun seconded, 17, majority in favor. 1 abstain, approved

    Bob: 1.1C, page 2 allure to an early alert program; no plan is mentioned; kind of letting Starfish disappear; are they going to have an early alert program; 3 years ago started Starfish; is it still the plan?  Betty: Starfish has been cancelled, because of the cost; there is no plan yet; Lisa asked question about the question; Karen: David captures the language, not the input; Shagun: 2.3, page 3, who is in charge of the district plan: OER and early alert.  Ishmael: people originally brought to work on early alert, are not working on probation; 2.2 what is the district enrollment plan?

    Send feedback to Karen.  Good to be made aware especially in areas that affect what we do.

    VIII. Academic Senate Model Syllabus update (1st reading)

    Mary showed a slide of the model syllabus; mentioned that Dawn has syllabus development workshops

    Mary S: add college code of conduct link in syllabi, link below.

    Erik: his division does not allow instructors to put SLO in the syllabi.  It is put in by the administrative assistant.

    Thomas: syllabi should have an attendance policy; participation is just another way of saying that; has to be something that is measurable. Come up with a policy that is enforceable; Pete: give quiz; Thomas: grade them on being an effective listener; Susan: use participation, move away from attendance. Thomas: should measure the learning. how to reward students for being present.  Mary P: online, require students to log into Canvas once a day;  Shagun: completion of weekly assignment.  Terence: difference between being present and presence. Mary S: it is in the student code of conduct

    Have a Grading Criteria

     IX. Good of the Order

    Bob expressed appreciation for faculty, especially Dan, Shagun and Rusty, showing up at the phone bank; sign up and show up; show up even if you have not signed up; get trained, once trained, can use your own phone and call from anywhere; Phone bank hours: Mon-Th 3:30 to 7:00.  Less than a month to the election.

    Mary P fixed the website heading for agenda and minutes.

    Bob: over 21 party at the campaign center next week

    Erick moved, Terrence seconded, to adjourn, all approved.

    Executive Committee Members Present (✔)

    Name Position Present
     Karen Chow-   President
    Mary Pape Vice President 
    So Kam Lee Notetaker/Secretary (F19)
    Ishmael Tarikh-PT    Representss part-time faculty
    Mary Donahue - PT   Represents part-time faculty  
    Vacancy  Applied Technologies  
    Pete Vernazza   Applied Technologies  ✔
    Bob Kalpin  Biological, Health & Environmental Sciences ✔ 
    Anna Miller  Biological, Health & Enviromental Sciences  
     Vacancy  Business, Computer Science  
     Mary Pape  Business, Computer Science  ✔
     Vacancy  Creative Arts  
     Ilan Glasman Creative Arts   ✔
     Nellie Vargas  Child Development  
    Betty Inoue  Counseling ✔ 
    Barb Dahlke  Counseling  ✔
    Anita Vazifdar  Disability Support Program & Services  ✔
    Kevin Glapion  Disability Support Program & Services  
    So Kam Lee  Intercultural/International Studies  ✔
    Marc Coronado (W20 & S20) -- ICS/IIS   Intercultural/International Studies  ✔
    Terrence Mullens  Physical Sciences, Math & Engineering ✔ 
    Lisa Mesh  Physical Sciences, Math & Engineering ✔ 
    Shagun Kaur  Language Arts ✔ 
    Julie Wilson  Language Arts ✔ 
    Susan Thomas  Social Studies & Humanities  
    Daniel Solomon  Social Studies & Humanities ✔ 
    Louise Madrigal   Physical Education & Athletics  
    Rusty Johnson  Physical Education & Athletics  
    Tom Dolen  Tom Dolen  
    Mary Sullivan  Student Development  ✔
    Cynthia Kaufman – Equity and Engagement   Equity & Engagement  
    Erik Woodbury - Curriculum Committee  Curriculum Committee  ✔

    Guests Present (✔)

    Name Position Present
     Thomas Ray Administrative Representative  
    Paige Wallace DASB Representative
    Bob Stocwell Faculty Association ✔ 
    Christina Espinosa-Pib Interim De Anza President  
    Rob Miesa VP of Student SErvices  
    Lorrie Ranck Actin VP of Instruction  
    Pam Grey Interim VP of Administrative Services  
    Hyon Chu Yi-Baker Director of College Life & Student Judicial Affairs  
    Marisa Spatafore Associate VP of Communications & External Relations  
    Stephanie Serna Classified Senate President  
     Genevieve Kola  De Anza Student Trustee  
     Mallory Newell-  Institutional Research  
    Moaty Fayek Dean of Business/Computer Info Systems  
    Renee Augenstein Articulation Officer  
    Mary Bennett Tenure Review Coordinator  
    Daniel Smith Dean of Creative Artstez  
    Alicia Cortez Dean of Equity and Engagement  
    Randy Bryant Dean Isaac Escotoreer & Technical Education (CTE)  
    Isaac Escoto Foothill Academic Senate President  
    Mary Pape FHDA District Academic Senate President
    Pam Grey Associate VP of College Operations  
    Laureen Balducci Dean of Counseling, DSPS & Title IX Coordinator  
    Anita Kandula Dean of Biological, Health, and Environmental Sciences  
     Michele LeBleu-Burns Dean of Student Development/EOPS  
    Lisa Mandy Director of Financial Aid  
    Nazy Gayloyan Dean of Enrollment Services  
    Edmundo Norte Dean of Intercultural/International Studies  
    Jerry Rosenberg Dean of Physical Sciences, Math & Engineering  
    Judy Miner FHDA Chancellor  
    Dawn Lee Tu Faculty Director of Office of Professional Development  ✔
    VACANCY Dean of Social Sciences and Humanities  
    Patrick Director, Book Store  
    David Ulate FHDA Research & Planning         
    Mae Lee Curriculum Committee Vice-Chair  

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