~ Deadlines Extended ~

Pass/No Pass and Excused Withdrawals

The deadlines for requesting Pass/No Pass or an Excused Withdrawal have been extended, in consideration of the disruptions caused by the ongoing coronavirus pandemic.

  • Pass/No Pass: You can request Pass/No Pass for classes taken in the current quarter – or retroactively for classes taken in the 2020 or 2021 calendar year (including winter, spring,summer and fall of 2020 and winter, spring and summer of 2021) – up to the deadline of Dec. 31, 2021.
  • Excused Withdrawals: You can request an Excused Withdrawal for classes taken in the 2021 fall quarter up to the last day of the quarter. Requests for excused withdrawals for previous quarters will not be considered without documentation of extenuating circumstances.

This may be helpful if you feel your academic performance has suffered because of disruptions related to COVID-19 and health officials’ orders to stay home. However, there can be drawbacks to choosing Pass/No Pass. Some transfer universities may not accept Pass grades for credit or major requirements, and you will not be allowed to repeat a class at De Anza after receiving a Pass grade.

To learn more about these important considerations and how to submit a request, please review the information on this webpage carefully. 

How to Request Pass/No Pass During registration

During registration, you may choose the Pass/No Pass option online.

  1. Log in to MyPortal.
  2. Open the Student Registration app.
  3. Click on the "Add or Drop Classes" link to get to the class term.
  4. Find the class in your Current Schedule and select Pass/No Pass under the Grade Mode column.

Once you select and submit the request for Pass/No Pass grading, this action cannot be reversed.

If you experience a problem with the online Pass/No Pass request, you may submit the completed Pass/No Pass form to the Admissions and Records office before the deadline for that term. You'll find the form on our Admissions and Records Student Forms webpage.

Important

  • If you request the Pass/No Pass option, this action cannot be reversed
  • Some transfer institutions will not accept Pass/No Pass grades.
  • Under state regulations, De Anza cannot change a Pass/No Pass grade to a letter grade.


Requesting Pass/No Pass (after registration is closed)

De Anza will not include Pass/No Pass grades when calculating your Grade Point Average.

  • However, some transfer universities may not accept Pass grades for credit or major requirements.
    • Be sure to check with your counselor or your intended transfer school.
  • If you receive a grade of Pass, you will not be allowed to repeat the course later for a standard grade at De Anza.
  • If you make the request retroactively
    • A grade of C (including C plus) or higher will be converted to Pass.
    • Any grade below C (including D and D plus) will be converted to No Pass.

Here’s how to request Pass/No Pass for a class taken in the 2021 summer session or retroactively for a class you took in winter or spring 2021 or winter, spring, summer or fall of 2020:

Special Pass/No Pass Request Form


Requesting an Excused Withdrawal

All requests to withdraw from class for the 2021 summer session will be treated as Excused Withdrawals. You will not be required to provide documentation, provided you meet the deadline listed below. (Requests for excused withdrawals for previous quarters will not be considered without documentation of extenuating circumstances.)

  • An EW does not count against limits on repeating a class.
  • An EW will not count against your course completion rate for purposes of probation.

Here’s how to request an Excused Withdrawal for a class taken in the 2021 summer session:

  • Use the online Registration Policy Exception form
  • Submit the request by the last day of your summer class (the last day will vary depending on the course)

Registration Policy Exception Form


Important Considerations

  • You should check with your transfer school to find out how they will treat courses taken on a Pass/No Pass basis.
    • While the California State University (CSU) system has adopted consistent rules for all campuses, policies still vary at private universities and at individual campuses and schools within the University of California (UC) system.
    • Graduate and professional schools – such as medical, dental or law programs – may not accept Pass grades for admission.
    • Some transfer universities may count a Pass grade as equivalent to a 2.0 when doing their own calculation of your GPA.
  • If you receive a Pass grade, you will not be allowed to take this course again.
    • If you receive a grade of No Pass, you can take the course again, subject to the usual rules that allow students to enroll in a course no more than three times.
  • A grade of No Pass means you did not complete the course.
    • This means a course will not count for transfer credit.
    • It also could affect your eligibility for financial aid or veteran’s benefits, which require you to show a minimum rate of progress each quarter. If you have questions about this, you can check with the Financial Aid or Veteran Services offices.
    • Pass/No Pass grades are not used to calculate grade point averages. However, a grade of No Pass can be considered in probation and dismissal procedures. You can learn more by reading about the college policy on Progress Probation.
  • Once you request the Pass/No Pass option, the change is final and you cannot go back to a letter grade for that course.

If you have any questions, check with your counselor before submitting your request.

Additional Rules for Pass/No Pass Grading

De Anza offers Pass/No Pass grading for a number of courses, as authorized by California law (Title 5) and the Foothill-De Anza Community College District board of trustees.

  • Some courses are designated in the catalog as Pass/No Pass (P/NP) courses. In those courses, a letter grade is not available. Among these classes are those with a “single satisfactory standard of performance for which unit credit is assigned.” (See Section 51302 of Title 5.)
  • For other courses, you may select the Pass/No Pass option instead of a letter grade. Under usual deadlines, you must select that option no later than the fourth week of a standard 12-week course, or no later than one third into the duration of a course that is less than 12 weeks. (See above for special rules that apply in certain quarters of 2020 and 2021.)
  • You may not apply more than 30 units of credit earned with a Pass grade toward an Associate in Arts degree.
  • In most cases, you may not apply a Pass grade toward your major requirements, unless your major division lists a Pass/No Pass course on its curriculum sheets.
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