Email/ Calendar Conversion Project - Outlook
May 18, 2012
The project to replace our existing email and MeetingMaker calendar system is moving forward. Project information and resources, including an FAQ and test accounts, can be found at ets.fhda.edu/exchange <http://ets.fhda.edu/exchange>. The website offers users the chance to "test drive" the new system using test accounts, and offers resources such as video overviews of Microsoft Exchange, the calendar, and Outlook web access. The project team expects to begin migrating the first batch of users to the new system in early June, with a complete go live launch date in early July.
May 9, 2012
We are making good progress with the email calendar replacement project and I wanted to let you know of some new resources you can access. We have updated the email calendar replacement project Website ( http://ets.fhda.edu/exchange) to include the following new information:
The project team is currently assembling system components and preparing the system for the go-live launch date in July. We anticipate that system configuration and testing will be completed by the end of this month and we will start migrating the first batch of users from our old SendMail / Meeting Maker systems to the new Microsoft Exchange system starting in early June.
April 27, 2012
We are planning to convert everyone over to the Web version of Exchange (with both email and calendar functionality) on or before July 10th. To accomplish this, we will migrate users in groups starting in early June. Once your group is converted, Exchange email (OWA) will immediately be available and should be used for all future email correspondence. All of your old email that resides on the server will be moved over and accessible on Exchange. Email that you have stored locally on your computer will continue to be accessible through your existing email client (Thunderbird, Eudora, etc.). Please note that your existing email client will not be able to access Exchange email.
Your Exchange calendar will also be functional as soon as your group is converted. However, since everyone will not have access to their new Exchange calendars at the same time, you should not use your Exchange calendar to schedule or view June – early July appointments until all groups have been converted, but continue to use Meeting Maker instead. Regardless, users who have access to their new Exchange calendars during the conversion period may populate their new calendars with ongoing appointments, ToDo lists, contacts, etc. in preparation for the switch to Exchange calendar usage. (Meeting Maker appointments will not be automatically moved into the Exchange Calendar and must be manually added to Exchange.) We will also provide you with information on how to access your past history of Meeting Maker appointments.
We have set up a Website at http://ets.fhda.edu/exchange, which will contain current information to keep you up-to-date with the progress of this project. Check back often to view our project schedule, Frequently Asked Questions document, planning minutes, etc. and let us know if you have any questions.
Mar 19, 2012
Project leader: Sharon Luciw
Technology Task Force
Building: ADM 153
Contact: Pippa Gibson