CAMPUS CENTER PATIO and MAIN QUAD USE POLICY
The Main Quad and Campus Center Patio are hubs of campus life and student interaction. When unscheduled, these areas are to be made available to recognized student and staff organizations at no cost. The exception to “no cost” is the need or request for special equipment and/or staffing. With this in mind, it should be remembered that the Campus Center operates as a stand-alone enterprise, offering many services to the college and the community, with limited resources. Activities cannot interfere with the business operation of the Campus Center, including the use of rooms by students, staff and community groups; the business operation of Dining Services, including the sale, preparation and consumption of food; or the administration of the various services in the Campus Center such as Office of College Life, EOPS/CARE , Health Services and Police Department.
The Main Quad is the area between the Administration Building on the south and the Campus Center Patio fencing on the north. The west boundary for the Main Quad is the elevated landing just outside of the doors to the Library, while the east boundary is the first set of steps leading down to the L Quad including the landing. The Campus Center Patio is the area outside of the west end of the Campus Center that is enclosed by fencing and has tables, chairs and a stage. To use one or both areas should submit a request through the Office of College Life.
Faculty, staff, and organizations other than student clubs that wish to use the Main Quad should submit A Facilities Application Contract to the Campus Facilities Rental Coordinator. The Facilities Application Contract can be obtained from the Campus Facilities Rental Coordinator office located in the Administration Building. The Campus Facilities Rental Coordinator will review the application and coordinate with the Office of College Life to ensure that there are no conflicting events scheduled in the Campus Center Patio.
Procedure to Reserve Campus Center Patio and Main Quad
Students wishing to reserve the Campus Center Patio or Main Quad for an activity must complete an Event Planning Request Form at least 10 days prior to the event and submit it to the Dean of Student Development or her/his representative for approval. The request form must also be reviewed and signed by the Campus Center Director for use of the Campus Center Patio and by the Campus of Facilities Rental Coordinator for the Main Quad. The Event Planning Request Form may be obtained from the Office of College Life.
Use of the Campus Center Patio stage must also be reserved through the Office of College Life. An Event Planning Request Form must be completed for use of the Campus Center Patio stage.
Rules for Patio Use
Exceptions to the above rules may be requested in writing from the Dean, Development or her/his designee who will call a meeting with the DASB and/or ICC representatives and the Campus Center Director and/or Campus Facilities Rental Coordinator to discuss the request and make a determination.
Charges for Campus Center Patio and Main Quad Use
Generally there will be no charge assessed to student groups and organizations for the use of the Campus Center Patio or Main Quad. Charges may be incurred, however, for request requiring on going staffing, additional staff or the rental of furniture and/or equipment. If there will be charges associated with an event the Campus Center Director and/or Campus Facilities Rental Coordinator will identify these charges during the planning process for the event. In some cases, charges may be assessed after the event to cover unanticipated expenses. If it is necessary to levy charges for unanticipated expenses the Campus Center Director and/or Campus Facilities Rental Coordinator will provide the group with an itemized bill for the charges.
*Signage will be allowed to the extent that the sign advertises the event or the name of the sponsoring organization. Leafleting of dining services customers at tables will not be allowed.
DE ANZA COLLEGE
CAMPUS CENTER BOARD CODE
OVERVIEW: The Campus Center operation consists of Food Services and Building Services. Each year over 1,500,000 patrons are served. In addition, various instructional and student service departments are housed in the building. These include DASB, EOPS, Financial Aid, Flea Market, Graphics, Health Office, Photo I.D., Security, Student Accounts and Student Activities. These operations and the facilities housing them provide for daily interaction between students, staff, and community members in a stimulating, informal, and accepting environment. It is expected that the Campus Center will be supportive of activities, cultural events and displays, and student life in general, keeping in mind the critical business demands on the various operations.
PHILOSOPHY: The Campus Center Board exists to assist in providing the best possible service to the De Anza College community. The College recognizes the importance of student input in Campus Center governance, but also recognizes that Campus Center administrative personnel are ultimately responsible for the administration of the Campus Center.
PURPOSE: The Campus Center Board is a recommending committee comprised of administration, student representatives, and staff. The Board is chaired by the Associate Vice President Educational Resources and College Operations. The Board may review the effectiveness of the Campus Center operation in serving the needs of the De Anza College community while maintaining fiscal integrity of the budget. The Board may make recommendations to the Campus Center administrative staff concerning major policy issues and facility renovations. This can include a review of the financial condition of the Campus Center operation, review of planned major changes in facility, and planned major changes in the day-to-day operation.
MEMBERSHIP: Board membership of fifteen shall be composed of the following:
(3) DASB/to be appointed by the DASB Senate
Members should reflect student club diversity
1 Classified staff member from either student services or instruction
(2) Faculty members, to be appointed by the Faculty Senate
(2) Rotating Representatives from Campus Center Offices (One year term of office)
Associate Vice President Educational Resources and College Operations
Food Services/Building Services Director
Student Activities Coordinator
MEETINGS: Meetings shall generally be held monthly, but no less often than once each quarter. Meetings shall be called by the Chairperson and shall be scheduled at a time convenient to the Board membership. Additional meetings may also be called at the request of three voting members; such request is to be made in writing to the Chairperson, who may decline the request if s/he feels the meeting is unnecessary.
PROCEEDINGS: The Associate Vice President Educational Resources and College Operations shall serve as Chairperson and in this capacity performs the following duties:
1. Sets meeting times as needed.
2. Prepares and distributes the agenda and minutes.
3. Provides information on Campus Center operations to Board members.
4. Serves as a non-voting member of the Board, except in the case of a tie.
5. Agenda items are to be submitted to the Chairperson at least one week in advance of the scheduled meeting time.
6. The agenda will be distributed three working days before a scheduled meeting.
7. A quorum shall consist of six voting members plus two non-voting members.
Campus Center Advisory Board
Contact: Paula Joseph