Information for Faculty

Information for Faculty

Summer 2012
Admissions and Records Dates and Deadlines

IMPORTANT INSTRUCTIONS: Please read carefully each quarter!

Using the A&R Online Faculty Tools

Starting July 2 2012, you will need to log in to MyPortal at myportal.fhda.edu and print the following:

  1. Class list(s) on the first day of class (registration continues through July 1). MyPortal provides real time roster information throughout the term, including add/drop status.
  2. Add code authorizations for each class section.
  3. Waitlists

Important: A & R dates and deadlines vary for summer courses by section. Go to Essentials in MyPortal to see dates for your sections. Students can view A & R dates for their classes by clicking View Your Class Schedule on the Student Tab under Resources.

 

Complete "No Show" and other drops online the first day of class.  Remember: Title 5 requires faculty to drop all no shows. Faculty with no drops before the census date must confirm this for audit purposes. If you miss the online window to drop, submit Addendum forms to Admissions by July 6.

 

Summer courses have a very short add period. If students miss the online window to add, direct them to come to Admissions. We will accept adds through July 6 at 1 p.m.

Census varies for summer courses by section.  Go to Essentials in MyPortal to see dates for your section(s). You will receive an email reminding you to process your Census drops.


On your Census Day, your student roster screen will display a new button to the left of the roster.  Please review the list of enrolled students on the roster. If there is anyone you feel should be dropped, do it now.

 

You are now ready to certify your Census.  Simply click the Sign Census button.  The system will display a confirmation and your signature will be recorded electronically.  When you click OK and return to the roster, the Sign Census button will no longer display.

For help printing your materials, processing drops or Census, download the My Class List - Banner Guide for FacultyContact Susan Malmgren at e-mail malmgrensusan@fhda.edu or 650.949.6133 if you still need assistance.

You will no longer receive printed materials from A&R.  All class related dates and deadline information will be communicated through MyPortal and e-mail. Check for periodic announcements and reminders in your MyPortal Messages Center on the All Users Tab.

 

Please review the complete list of SUMMER 2012 Faculty A&R dates and deadline.

 

QUICK LINKS

Need Help Using MyPortal?

Go to the MyPortal Resources for Faculty website for how-to guides and information about training.

 

Web Browser
Technical Requirements

You will need Java enabled to use some of the faculty tools.


If you experience technical problems using MyPortal, call the ETS Call Center at 408.864.8324 or e-mail techhelp@fhda.edu

 
A&R Date and Deadline Questions? 

Joan Ferrick
408.864.8721
penaferrickjoan@fhda.edu 

Barry Johnson
408.864.8722
johnsonbarry@fhda.edu

NOTE: For non-standard courses ( anything other than 6-, 8-, and 10-weeks), see Action 2 for instructions on adds/drops.

Action for
Summer Classes
DescriptionTime FrameDeadline by Session Weeks
1. Print class list Print your class list(s) beginning July 2. MyPortal provides real time roster information throughout the term, including add/drop status.   Starting July 2 or first day of class
2. Non-standard courses (non-12 week) All A & R dates and deadlines vary for summer courses by section. Go to Essentials in MyPortal to see dates for your sections. Students can view A & R dates for their classes by clicking View Your Class Schedule on the Student Tab under Resources. If you have any questions, you may contact Joan Pena Ferrick at ext. 8721,   penaferrickjoan@deanza.edu or Barry Johnson at ext. 8722, johnsonbarry@deanza.edu.    

3. Drop students who never attended for refund eligibility

 

 

Log in to MyPortal on the same day after the first meeting of the class to drop students who never attended. Students receive no grade of record and a refund (if requested). For help processing drops, download the My Class List - Banner Guide for Faculty.    

First day of class

4. Add students from waitlist

Waitlist Procedure

If your class closed during registration and a waitlist was created, that waitlist shows in your MyPortal class lists. Print your waitlist(s) on the first day of classes. Add students in the order listed on the waitlist to fill available vacancies. Students on the waitlist were informed they must attend the first class session in order to be considered for addition to your class. (See 5. Add Students for details on assigning Add Codes)

 

First day of class

5. Add students

Print your Add Authorization Code List for each of your classes. Give the student an add authorization code

(posted on your portal roster). The student must use the add code to add online by the add deadline for that summer session. Summer courses have a very short add period. If students miss the online window to add, direct them to go to Admissions. We will accept adds through July 6 at 1 p.m.
 

First day of class

6. Add students who missed July 6 add deadline

Adds after July 6:  Faculty may bring an Addendum form and proof of attendance (within the first week of class) to Admissions through July 20.

  Monday, July 20 by 5 p.m.
7. Drop students for "W" grade using the portal  All drop dates for "Ws" are assigned at the section level for summer. You can see your section(s)’ dates under Essentials in Active Roster.


See Active Roster Essentials dates
8. End of Term Adds/Drops

End of term adds/drop will not be accepted.  Students who have documented Extenuating Circumstances may submit a petition for late drop If you have any questions, contact Joan Pena Ferrick at ext. 8721, penaferrickjoan@fhda.edu or Barry Johnson at ext. 8722, johnsonbarry@fhda.edu.

 

 

9. Positive Attendance

Click on Essentials from your Class Roster to see the Max Hours for your class. If you have a Positive Attendance class, you will enter your hours in MyPortal with your grades on your Final Grade Roster. Even students who have dropped must have some hours or portion of an hour entered (cannot be null). 

  See Active Roster Essentials dates
10. Submit Grades

All online grades are due 3 working days after finals. Each student must receive a grade on your Final Grade Roster.  NOTE: Faculty should retain attendance and student grade calculations for three years in case of a grade dispute. Documents may also be submitted to Admissions and Records for scanning. Each student must be assigned a grade. No end of term Ws can be assigned.

  See Active Roster Essentials dates


Important Information About Grading   

  • Each student must be assigned a grade. No end of term Ws can be assigned; either assign an incomplete (I) or grade.
  • In letter-graded courses, the only authorized grades are A+, A, A-, B+, B, B-, C+, C, D+, D, D-, F, & I.
  • In pass/no pass classes, an "A", "B", or "C" will assign a pass (P) grade and "D" or "F" will assign a no pass (NP) grade.
  • If you assign an incomplete grade (I), submit an Incomplete Contract to Admissions and retain a copy for your records. The new Incomplete Contract form is available on your MyPortal Faculty Tabs.

REMINDERS:  
  • Public Posting of Grades: No grades, scores, or test results may be posted or displayed in any public place using students’ ID numbers or any portion of their ID numbers. This includes web posting.
  • Grade Changes: Title V of the California State Administrative Code states, “The determination of the student’s grade by the instructor shall be final in the absence of mistake, fraud, bad faith or incompetency.”
  • Grading Policy Information is on pages 25- 26 of the De Anza College Catalog


General A&R questions?

Call Joan Ferrick at 408.864.8721 or email penaferrickjoan@deanza.edu


Information for Faculty
Contact: Web Team

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Last Updated: 6/29/12