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Summer 2012
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Using the A&R Online Faculty Tools
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SEE COMPLETE LIST of Summer 2012 Faculty A&R Dates and Deadlines
NOTE: For non-standard courses ( anything other than 6-, 8-, and 10-weeks), see Action 2 for instructions on adds/drops.
| Action for Summer Classes | Description | Time Frame | Deadline by Session Weeks |
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| 1. Print class list | Print your class list(s) beginning July 2. MyPortal provides real time roster information throughout the term, including add/drop status. | Starting July 2 or first day of class | |
| 2. Non-standard courses (non-12 week) | All A & R dates and deadlines vary for summer courses by section. Go to Essentials in MyPortal to see dates for your sections. Students can view A & R dates for their classes by clicking View Your Class Schedule on the Student Tab under Resources. If you have any questions, you may contact Joan Pena Ferrick at ext. 8721, penaferrickjoan@deanza.edu or Barry Johnson at ext. 8722, johnsonbarry@deanza.edu. | ||
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3. Drop students who never attended for refund eligibility
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Log in to MyPortal on the same day after the first meeting of the class to drop students who never attended. Students receive no grade of record and a refund (if requested). For help processing drops, download the My Class List - Banner Guide for Faculty. |
First day of class |
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| 4. Add students from waitlist |
Waitlist Procedure If your class closed during registration and a waitlist was created, that waitlist shows in your MyPortal class lists. Print your waitlist(s) on the first day of classes. Add students in the order listed on the waitlist to fill available vacancies. Students on the waitlist were informed they must attend the first class session in order to be considered for addition to your class. (See 5. Add Students for details on assigning Add Codes) |
First day of class |
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| 5. Add students |
Print your Add Authorization Code List for each of your classes. Give the student an add authorization code (posted on your portal roster). The student must use the add code to add online by the add deadline for that summer session. Summer courses have a very short add period. If students miss the online window to add, direct them to go to Admissions. We will accept adds through July 6 at 1 p.m. |
First day of class |
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| 6. Add students who missed July 6 add deadline |
Adds after July 6: Faculty may bring an Addendum form and proof of attendance (within the first week of class) to Admissions through July 20. |
Monday, July 20 by 5 p.m. | |
| 7. Drop students for "W" grade using the portal | All drop dates for "Ws" are assigned at the section level for summer. You can see your section(s)’ dates under Essentials in Active Roster. |
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See Active Roster Essentials dates |
| 8. End of Term Adds/Drops |
End of term adds/drop will not be accepted. Students who have documented Extenuating Circumstances may submit a petition for late drop. If you have any questions, contact Joan Pena Ferrick at ext. 8721, penaferrickjoan@fhda.edu or Barry Johnson at ext. 8722, johnsonbarry@fhda.edu. |
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| 9. Positive Attendance |
Click on Essentials from your Class Roster to see the Max Hours for your class. If you have a Positive Attendance class, you will enter your hours in MyPortal with your grades on your Final Grade Roster. Even students who have dropped must have some hours or portion of an hour entered (cannot be null). |
See Active Roster Essentials dates | |
| 10. Submit Grades |
All online grades are due 3 working days after finals. Each student must receive a grade on your Final Grade Roster. NOTE: Faculty should retain attendance and student grade calculations for three years in case of a grade dispute. Documents may also be submitted to Admissions and Records for scanning. Each student must be assigned a grade. No end of term Ws can be assigned. |
See Active Roster Essentials dates |
Important Information About Grading
- Each student must be assigned a grade. No end of term Ws can be assigned; either assign an incomplete (I) or grade.
- In letter-graded courses, the only authorized grades are A+, A, A-, B+, B, B-, C+, C, D+, D, D-, F, & I.
- In pass/no pass classes, an "A", "B", or "C" will assign a pass (P) grade and "D" or "F" will assign a no pass (NP) grade.
- If you assign an incomplete grade (I), submit an Incomplete Contract to Admissions and retain a copy for your records. The new Incomplete Contract form is available on your MyPortal Faculty Tabs.
REMINDERS:
- Public Posting of Grades: No grades, scores, or test results may be posted or displayed in any public place using students’ ID numbers or any portion of their ID numbers. This includes web posting.
- Grade Changes: Title V of the California State Administrative Code states, “The determination of the student’s grade by the instructor shall be final in the absence of mistake, fraud, bad faith or incompetency.”
- Grading Policy Information is on pages 25- 26 of the De Anza College Catalog
