Definition of Academic Probation Levels and Holds
Academic Probation occurs when a student has attempted at least 18 quarter units and earned a cumulative GPA of less than 2.0.
There are five levels of academic probation: Level 1, 2, 3, Pre-Dismissal and Dismissal.
Students will be placed on academic probation each quarter (excluding summer) as long as their cumulative GPA is below a 2.0.
Students will advance to the next level of academic probation in each consecutive enrolled quarter in which they do not earn a cumulative GPA of 2.0. Students who earn a cumulative GPA of less than 2.0 in all units attempted in each of the five consecutive enrolled quarters will be on Dismissal status.
Probation students will be sent an email each quarter informing them of the intervention they must complete. Depending on the level of probation a student may have a hold on their My Portal account. Students with holds cannot register or drop classes nor can they request transcripts for transfer. Once the student completes the required intervention the hold will be removed for that quarter.
A student on academic probation will be removed from probation when the student's cumulative GPA is 2.0 or higher.
Probation interventions are subject to change.
Level 1: Basic probation students have a hold. Students must attend and complete the Student Success Workshop in order to have their hold removed.Level 2: Moderate probation students do not have a hold. Students complete the Academic Progress Report (APR) form with their instructors and a quiz. Students should review probation review information before taking the probation quiz.
Level 3: Severe probation students have a hold and must complete the Academic Progress Report form with their instructors and meet with a counselor to complete the Plan of Action for Student Success form.
Level 4 - Pre-Dismissal probation students do not have a hold. Students read and reply to an email at firstname.lastname@example.org acknowledging their pre-dismissal status and the implications of being on probation.
Level 6 - Dismissal probation students have a hold. Students must take a leave of absence from De Anza College for one quarter. Students have the option to complete the Academic Progress Report form and meet with a counselor to file an appeal for academic dismissal.
Readmission - students who have sat out for one quarter must meet with a counselor and complete an educational plan.
Progress Probation occurs when a student has attempted at least 18 quarter units and the percentage of "W" (Withdrawal), "I" (Incomplete), and "NP" (No Pass) received in those units reaches or exceeds 50%. Progress probation is not about GPA but about course completion percentage.
A student will be removed from progress probation when the percentage of course completion is 50% or higher.
A student on progress probation will follow the same interventions as a student on academic probation.
Progress probation example: EWRT 211 (5 units) W, MATH 212 (5 units) NP, HUMA 50 (4 units) A, POLI 1 (4 units) B. Student is on Progress Probation since the student did not complete 10 out of 18 units.
Attend a Student Success Workshop
Sign up for a free 1.5 hour workshop designed to help you overcome the barriers that are preventing your academic success.
Releasing the Hold
Students must complete the required intervention in each quarter that they are on probation in order to clear their registration hold. Each quarter (excluding summer), students will be notified of their probationary level and the required intervention needed to clear their hold.
After taking a leave of absence, students must visit the Counseling and Advising Center to inquire about their Academic Probation status as well as the requirements to clear their hold in order to resume their studies at De Anza College.
If you have a De Anza College Academic Hold due to Academic Probation or Dismissal from previous years before fall 2011, please visit De Anza’s Counseling Center to have your Hold cleared. See the Counseling hours of operation.
You are welcome to come into the Counseling Center in person to update your student education plan. The Counseling and Advising Center is committed to your success.
If you have a Foothill College Probation Hold, you MUST contact Foothill’s Counseling Center to have them remove your Hold in order to register for De Anza classes.
Counseling & Advising Center